PERIOD REPORT
DATE: September 12, 2017 Report No. ADM-17-019
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2017 Second Period Report Body
The following is a report on the activities pertaining to the CAO’s office from May 1, 2017 to August 31, 2017.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed reports, agendas and minutes for Council, COTW and In Camera meetings of Council
2. Operations
• Continued progress on Esquimalt Town Square development; facilitate review and updating of agreements for land transfer and library construction; weekly review of progress and status of contracts, site remediation and library design
• Continued communication and follow up with Project Manager and Project Board on McLoughlin Point Wastewater Treatment facility including meetings to establish Liaison Committee and Working Group; review of traffic management strategies; process for Macaulay Point improvements
• Various human resource issues and processes including grievance meetings; successful recruitment process for Mayor/CAO Executive Assistant; Corporate Services long term and succession planning
• Participate in initial meetings in preparation for collective bargaining as member of Greater Victoria Labour Relations Administrative Committee
• Ongoing meetings in regard to next steps and impact for Police Framework agreement as a result of the recent Efficiency Review
• Meetings with partnership staff and committee co-chair to provide input for Regional Emergency Management Partnership in regard to budget clarification, vision, strategy and next steps
• Review and approval of all public communications
• Provided ongoing administrative and strategic advice to senior leadership team
• Participation on the Regional Emergency Management Partnership Steering Committee including review of budgets and resources to progress Strategic Plan objectives
3. Other
• Regular attendance and participation:
o CAO/Mayor meetings - weekly
o Township Senior Leadership meetings - weekly
o Esquimalt Town Square leadership group - weekly
o GVLRA Board meetings - monthly
o GVLRA Administrators meetings - monthly
o Local Area Administrators meetings - quarterly
o CUPE Labour Management meetings - quarterly
o Emergency Planning Committee meetings - annual or semi annual
• Special Events:
o Attended the Esquimalt Emergency Stakeholder Meeting and Workshop
o Presented as a panel member at the Fire Chiefs Association of BC AGM and Education Summit in Vernon on the Provincial Playbook from a municipal administrative perspective
o Participated and assisted at the OCP Housing Workshop; attended the OCP Open House
o Esquimalt Road Urban Design Guidelines workshop
• Training/Workshops/Seminars:
o *no educational opportunities this period*
• Operational Meetings:
o Meetings with staff, consultant and legal counsel as part of moving forward with Esquimalt Town Square Project, remediation and servicing
o Review of Audit Findings Report with KPMG and Director of Financial Services
o Attend and provide input/direction in regard to Esquimalt Road Urban Design Guidelines, Affordable Housing Workshop; Asset Management strategies; Canada 150 grant events; various public communications prior to release; electronic records management; Gorge Waterway issues
o Interdepartmental Development Project meetings for various projects
II. COMMITTEES
• CAO is not appointed to any internal committees, but does sit on the following:
o Regional Emergency Management Partnership Steering Committee
o Administrative Committee - Police Framework Agreement
o Administrative Committee - Greater Victoria Labour Relations Committee