PERIOD REPORT
DATE: January 5, 2017 Report No. ADM-17-002
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:TITLE Corporate Services Department - 2016 Third Period ReportBody
The following is a report on the activities pertaining to the Corporate Services Department from September 1, 2016 to December 31, 2016.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Continued with regular monthly Mayor's Message and historical articles from Municipal Archivist in Victoria News, which will continue into 2017; staff are exploring opportunities with Victoria News for enhanced coverage of Esquimalt events and initiatives
* Staff completed the following:
o 38 notices, agendas, minutes, late items and action reports, follow up and correspondence for Regular, Special and In Camera meetings of Council and Committee of the Whole (YTD 125)
o Editing and posting finalized archived meeting videos on website
o 39 newspaper notifications of meetings and advertisements (YTD 105)
o 7 Proclamations prepared and posted, including to website (YTD 24)
o Conducted research and prepared 7 staff reports for consideration by Council on various topics (YTD 29)
* Making all arrangements for presentation of 6 Spirit Awards (YTD 9)
* Corporate Officer and Deputy Corporate Officer attended to 26 requests for commissioning of documents, mostly for foreign pensions (YTD 71)
* Corporate Officer responded to 6 requests for access to records under the Freedom of Information and Protection of Privacy Act (YTD 35); one outstanding appeal to Privacy Commissioner's Office and one complaint under investigation by Office of the Ombudsperson
* Corporate Officer and Deputy Corporate Officer completed 3 electronic registrations and Land Title Office (YTD 33)
* Continued with implementation of records management system including review of Fire Department and HR records and updating database
* Completed scanning of all Bylaws to...
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