PERIOD REPORT
DATE: May 9, 2016 Report No. EPW-16-014
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering and Public Works
SUBJECT:TITLE Engineering and Public Works - 2016 First Period ReportBody
The following is a report on the activities pertaining to the Engineering and Public Works from January 1, 2016 to April 30, 2016.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Sanitary Sewers
• 9 service lateral installed/replaced this period (total for the year = 9)
• 0 test and clear inspection has been carried out for this period (total for the year = 0)
• 0 manholes replaced this period (total for the year = 0)
2. Pump Stations
• Crews have been carrying out routine maintenance activities.
• Preparing request for quotation for annual maintenance program that will include pump maintenance and controls inspection.
• Uganda pump station suffered a catastrophic power failure. Crews maintained pump station operation with portable generator while power supply was repaired.
3. Storm Drains
• 5 service lateral installed/replaced this period (total for the year = 5)
• 0 test and clear inspection has been carried out for this period (total for the year = 0)
• 0 manhole replaced this period (total for the year = 0)
4. Manhole Separation
• Funds allocated to 2015 Manhole Separation Program to be utilized on a case by case basis due to complexity of manhole separation. This work will be carried out in 2016 and beyond.
• A total of 78 manholes were separated over the five year program.
• Remaining combined manholes is 42
• 18 end of pipe
• 21 within easements on private property
• 3 not on easements on private property
5. Waste Management
Waste Water - inflow and Infiltration
• Staff is working on the development of the parameters of the approved strategy.
• In the second period, a request for proposal for modeling of the sanitary collection system is to be released.
• Interpretation of smoke testing results to take place in the second period.
Liquid Waste Management Plan
• Staff participated on the development of various aspects of a sub-regional treatment system both through Westside Solutions and the CRD.
• Staff has participated on the communication, technical and administrator committees.
Integrated Watershed Management
• CRD working on common design guidelines for storm water management in a phased stage approach. Staff participating as a member of the committee.
6. Roads
• Pothole repair being carried out as required.
• Spring clean has been carried out.
• Crack sealing program is scheduled to begin in early part of the second period. Supplies have been ordered.
• Carried out surface restoration for third parties.
• Approximately 112 tonnes of asphalt placed for the period (total for the year = 112 tonnes)
7. Traffic Management
• Preliminary preparation work was initiated on the traffic count analysis and various other studies for potential corridor modification.
8. Sidewalks - Maintenance
• Carried out surface restoration for third parties.
• Approximately 56 cubic meters of concrete (includes curb and gutter and sidewalk panels) was placed (total for the year = 56 cubic meters)
• Approximately 226 linear meters was replaced for the period (total for the year = 226 linear meters)
9. Sidewalk Ramps
• Two sidewalk ramps will be installed this year under the capital program.
• The locations of the ramps are being determined.
10. Trip Hazards
• As per Council Policy PLAN-17 Sidewalk Maintenace, trip hazard inspection survey has been completed.
• Survey determined that there are:
§ 28 - No. 1 trip hazards
§ 81 - No. 2 trip hazards
§ 153 - No. 3 trip hazards
• Work will begin in the second period for correction of the hazards.
11. Regional Transportation Plan
• The Township is waiting on the CRD to begin discussions on the Regional Transportation Plan.
12. Bus Shelters
• Normal maintenance schedule underway.
• Includes refuse collection, graffiti removal and power washing of the shelters and sidewalks adjacent to them.
13. Solid Waste Management
Garbage and Kitchen Scraps Collection
• Operations normal
• Number of additional garbage and organic bins purchased to the end of period = 12 (total additional bins purchased since 2014 = 132)
• Tonnage of garbage waste stream collected for period = 333.17 (total for the year = 333.17)
• Tonnage of kitchen scraps collected for period = 167.36 (total for the year = 167.36)
• Total Tonnage for year = 500.53 (total for same period 2015 = 489.68)
• CRD is continuing the program processing of kitchen scraps in out of region locations.
• The CRD will be looking at the possibility of combining kitchen scraps, bio solids and yard/garden waste. No schedule has been communicated to the Township for this.
• It is expected that tipping fee for kitchen scraps will increase from $110 per tonne to $120 per tonne in 2017.
Yard and Garden
• Operations normal
• Usage of transfer station during period: January to March
o Esquimalt residents = 4,041 (total for the year = 4,041).
o View Royal residents = 1,562 (total for the year = 1,562).
o Commercial = 85 (total for the year = 85).
o Tonnage removed from site = 363.77 (total for the year = 363.77).
o Tonnage removed in 2015 first period = 369.94 (total for 2015 = 2188.75).
• Contract is in the last six months of life. Working with Town of View Royal onto determine look of new contract.
Recycling
• Operations normal
14. Fleet
• Operations normal
• Fleet purchase for 2016 has begun. Units to be purchased:
o Concrete mixer
o 1 ton service truck
o Command unit
o Van
o Crew cab with dump box
• Beginning update on Fleet Plan.
15. Work for Others
• Work orders for call outs and/or repairs at View Royal pump stations for the period = 2 (total for the year = 2).
• Work orders issued for asphalt/sidewalk repairs following work by other utilities for the period = 17 (total for the year = 17).
• Work orders issued for sanitary and storm services to accommodate new development in the period = 4 (total for the year = 4)
16. Capital Projects
16.1 Traffic Counts
• Traffic counts for road network were carried out at the end and beginning of first and second periods.
• Preparing a request for proposals for analysis of this data plus previous data for interpretation of traffic movements in the second period.
16.2 Lampson Street Corridor Cross Section Study
• Study to be carried out to determine corridor’s ability to accept bike lanes in order to increase its multi modal orientation.
• Preparing a request for proposals in second period.
16.3 Tillicum Street Corridor Study
• Study to be carried out to determine the impact of the addition of a signalized intersection between Gorge Park and Craigflower Road on traffic movements.
• Preparing a request for proposals in the second period.
16.4 Lyall Street Corridor Study
• The study will look at the corridor’s cross section to determine if it should be modified and how.
• Preparing a request for proposals in the second period.
16.5 Review of Public Works Fuel Tanks
• The study will review the integrity of the fuel tanks at Public Works and confirm the condition that of the tanks.
• Preparing a request for proposals in the second period.
16.6 Inspection of Masonry Structures
• An inventory of the masonry structures has been completed.
• In the second period a consultant will be retained to assist in the assessment of the structures.
16.7 Municipal Hall Upgrade
• The flooring in the Municipal Hall requires upgrading due to its age and usage.
• In addition the common areas of the Hall require painting.
• Preparing a request for quotation for the second/third period.
16.8 Replacement of Emergency Generator at Public Works
• This project will upgrade the emergency generator to ensure that the public works operations and secondary emergency operations centre will not be impeded by a lack of power.
• A tender will be issued in second/third period.
16.9 Colville/Hutchinson Intersection Upgrade
• This project will see the intersection of Colville and Hutchinson upgraded to facilitate pedestrian movements and bus stop shelters.
• Design work was initiated in 2015 with work to be carried out in the first half of 2016.
16.10 Esquimalt Road and Lampson Road Intersection Upgrade
• This project will undertake the upgrade of the existing infrastructure for the signalized intersection and remove the Township’s dependency on the usage of BC Hydro poles.
• Design of the upgrade has been completed and the project will go out for tender in conjunction with the Old Esquimalt and Lampson Road Intersection Upgrade project.
• A tender will be issued for the work in the first half of 2016.
16.11 Old Esquimalt and Lampson Intersection Upgrade
• The intersection will be refitted with new light infrastructure and light sequence.
• The design and construction is anticipated to be completed in conjunction with the Esquimalt Road and Lampson Street intersection.
16.12 Admirals Road Corridor
• Surface works were completed in 2015.
• Remaining work is the installation of LED streetlights that will occur in the second/third period.
16.13 Catch Basin Replacement
• This is the last year of a three year program.
• The program will replace catch basins that have come to the end of their operational life.
• The new catch basins will meet today’s standards to assist in the control of sediment to receiving bodies.
• There are a total of 60 catch basins that are included in the program.
• 41 catch basins have been replaced in the last two years.
• It is anticipated that 20 catch basins will be replaced in 2016.
• There were 14 catch basins replaced in this period (a total of 14 this year).
16.14 Sidewalk Capital Program
• This project increases the sidewalk network in length and improves connectivity.
• The program will see the installation of a concrete sidewalk between Esquimalt Road and Old Esquimalt Road (832 Esquimalt Road).
• Design will occur in second period, construction in second/third period.
16.15 Sidewalk Replacement Program
• This project sees existing sidewalks upgraded to current standards.
• Head Street (east side) from Dunsmuir Road to Wollaston Street will be constructed in the second period.
16.16 Road Capital Program
• Council approved $50,000 for additional works on asphalt surfaces.
• Staff determining locations for Capital Road Maintenance and Project funding.
• Work to be carried out in the second/third period.
16.17 Concrete Capital Program
• Council approved $50,000 for additional works on concrete surfaces.
• One site has been chosen to improve access and trip hazard remediation.
• Sites have been evaluated and work to be carried out in conjunction with the Colville/Hutchinson Intersection Upgrade Project in 2016.
16.18 Esquimalt Road Improvements
• Council approved funding for asphalt and concrete removal and replacement. This work will occur in the second period.
• Funding was approved for curb paint removal along with weed control. This work will occur early in the second period.
16.19 ETAG
• Work continues as required.
16.20 Esquimalt Village Project Advancement
Brown Field Remediation
• A fifth round of drilling was carried out in the first period.
• This work was carried out to assist with the delineation of contamination boundaries.
• Working with consultant to finalize remediation strategy and obtain Ministry of Environment acceptance.
16.21 Public Works HVAC
• Work is scheduled for late second period/early third period.
16.22 Public Works Card Access System
• Work is scheduled for late second period/early third period.
• Preliminary design to start in second period.
16.23 Municipal Hall Stairwell Leak
• In the second period, work will start on preliminary scope of work and tender package.
17. Traffic Orders
• Number of traffic orders issued this period = 3 (total for the year = 3)
18. Development Applications
• Number of development applications for engineering comments this period = 9 (total for the year = 9)
• Number of building permit applications for engineering comments = 25 (total for the year = 25)
II. COMMITTEES
• No staff is appointed to sit on any Council appointed committees.