PERIOD REPORT
DATE: May 3, 2016 Report No. ADM-16-012
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2016 First Period ReportBody
The following is a report on the activities pertaining to the CAO’s office from January 1, 2016 to April 30, 2016.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed all reports, agendas and minutes for Council, COTW and In Camera meetings of Council
2. Operations
• Continued work with staff and consultant to ensure progress forward on Esquimalt Village Project; negotiations ongoing with selected development partner and GVPL to ensure all necessary documents and agreements in place; ongoing coordination of staff and resources to ensure all aspects of this significant project are considered
• Ongoing participation for wastewater treatment process including all Westside Select Committee meetings; Westside CAO meetings; joint Eastside/Westside Chair and CAO meetings; review and monitor all Core Area Liquid Waste Management Committee reports and meetings; provide advice and input to staff for both technical and communications committee participation
• Organization and facilitation of Council’s strategic planning session; extensive work on completion of the strategic priorities and operational strategies subject to Council, staff, advisory committee and public input; incorporation and development of operational strategies with senior leadership team; preparation of staff report and presentation to Council for approval
• Review and participate in financial plan deliberations; provide strategic and operational oversight with senior leadership team in budget and tax rate development
• Participation in a number of complex human resource issues and processes including exit strategy, job evaluations and participation in grievance proceedings as required
• Reviewed results achieved on 2015 Development and Work Plans with senior management; reviewed and approved 2016 Development and Work Plans with senior management
• Facilitate planning for Community to Community forum; attendance at forum and input into final reporting
• Participation on Greater Victoria Labour Relations Administrative Committee and Selection Committee; work included posting of manager position, review of submissions, shortlisting, develop of questions and evaluation criteria
• Ongoing participation with Administrative Committee under the Police Framework Agreement including regular conference calls to check in and monitor progress
• Review and approval of public communications
• Provided ongoing administrative and strategic advice to senior leadership team
3. Other
• Regular attendance and participation:
o CAO/Mayor meetings - weekly
o Township Senior Leadership meetings - weekly
o Westside CAO meetings - weekly - discontinued March
o Westside Wastewater Treatment and Resource Recovery Select Committee - monthly - discontinued March
o Westside/Eastside Chair/CAO meetings - monthly - discontinued March
o GVLRA Board meetings - monthly
o GVLRA Administrators meetings - minimum monthly, weekly during participation on Selection subcommittee
o Local Area Administrators meetings - quarterly
o CUPE Labour Management meetings - quarterly
o Emergency Planning Committee meetings - annual or semi annual
• Special Events:
o PFM Economic Update
o Forum on Sewage Treatment Hosted by the Westside Select Committee on Wastewater Treatment and Resource Recovery
o Earth Day celebration High Rock Park
o Open house event hosted by Aragon for Esquimalt Village Project
o Esquimalt Emergency Stakeholder meeting and presentations
• Training/Workshops/Seminars:
o LGMA CAO Forum - attended and participated as presenter - CAO Performance Measurement
o Young Anderson Local Government Law Seminar
• Operational Meetings:
o Multiple meetings with Aragon, Greater Victoria Public Library, Justice Institute, architects, staff and consultant as part of moving forward with Esquimalt Village Project
o Meetings with external groups including Habitat for Humanity
o Staff meetings to assist in coordinating Community to Community Forums and input for funding reports; drafting of visioning statement options; preparation for Official Community Plan workshops
o Administrative Committee - Police Framework Agreement - regular status update meetings for ongoing initiatives
o Various meetings with Corporate Services and Finance staff to review budget
II. COMMITTEES
• No requirement during this period