REQUEST FOR DECISION
DATE: June 29, 2020 Report No. CSS-20-013
TO: Laurie Hurst, Chief Administrative Officer
FROM: Blair McDonald, Director of Community Safety Services
SUBJECT:
Title
Public Safety Building - Design Services
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RECOMMENDATION:
Recommendation
That Council authorize the Public Safety Building Working Group to award the Design Services contract for the Public Safety Building to HCMA Architecture and Design as a single source provider, subject to HCMA Architecture and Design meeting the identified criteria as outlined in Staff Report No. CSS-20-013.
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RELEVANT POLICY:
Financial Plan Bylaw, 2020, No. 2986
Purchasing and Disposal Bylaw, 2014, No. 2845
STRATEGIC RELEVANCE:
This Request for Decision supports Council's specific strategic priority towards a Healthy, Livable and Diverse Community: fully utilize the McLoughlin amenity funds to maximum potential.
BACKGROUND:
In February of 2017, the Township entered into the Host Community Impact 5 Year Agreement with the Capital Regional District (CRD). Part of this Agreement created the McLoughlin Point Amenity Reserve Funds, including a $5 million dollar fund to be used by the Township for Emergency Services and Public Safety Facilities.
As part of the Amenity Reserve Fund Administration Agreement, (also entered into in February of 2017), the funds are to be expended or committed in an approved capital budget prior to December 31, 2020. As per the agreement, any funds not expended or committed are to be returned to the CRD upon request. There are some provisions in the agreements that allow for extensions; however, tight timelines are attached to the Public Safety Building (PSB) project in order for the Township to make full use of the amenity funds.
Following a public Request for Proposals (RFP), as per the Township's purchasing bylaw, HCMA Architecture and Design (HCMA) was awarded the contract to conduct a feasibility study in relation to the construction of a Public S...
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