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File #: 20-029    Version: 1 Name:
Type: Staff Report Status: Community Safety Services
File created: 1/8/2020 In control: Council
On agenda: 1/20/2020 Final action:
Title: Contract Award for Animal Management Services
REQUEST FOR DECISION

DATE: January 15, 2020 Report No. CSS-20-003
TO: Laurie Hurst, Chief Administrative Officer
FROM: Blair McDonald, Director of Community Safety Services
SUBJECT:

Title
Contract Award for Animal Management Services
End

RECOMMENDATION:

Recommendation
That Council award Victoria Animal Control Services the contract to provide animal management services to the Township for a three year period (with option to extend two additional years on mutual agreement) commencing March 1st, 2020.
Body

RELEVANT POLICY:

Financial Plan Bylaw 2019-2023 No. 2959
Purchasing and Disposal Bylaw, 2014, No. 2845
Animal Management Bylaw, 2015, No. 2841

STRATEGIC RELEVANCE:

This initiative supports a Healthy, Livable and Diverse Community and Excellence in Public Service.

BACKGROUND:

Historically, the Township has contracted for animal management services as addressing animal management issues involves expertise, specialized tools and equipment, and kenneling facilities, all of which are outside of the abilities and infrastructure of the Township. All Capital Region communities contract for animal management services with either CRD Bylaw and Animal Care Services (CRD), or Victoria Animal Control Services (VACS).

The Township's current contract provides 97 hours per month of services, 65 hours of investigation and patrol time, as well as 32 hours of dedicated proactive patrol.

The contract with our current animal management provider ends as of February 29th, 2020. A Request for Proposals [RFP] seeking a service provider for animal management was posted in November of 2019 with two Proponents responding.

ISSUES:

1. Rationale for Selected Option

The two proponents who submitted proposals are:
CRD Bylaw and Animal Control Services and Victoria Animal Control Services [VACS]. Both organizations offer professional animal control services, have employees with similar skill sets, have suitable pound facilities and have excellent references. ...

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