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File #: 20-013    Version: 3 Name:
Type: Period Report Status: Agenda Ready
File created: 12/24/2019 In control: Special Committee of the Whole
On agenda: 1/13/2020 Final action:
Title: Corporate Services Department - 2019 Third Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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PERIOD REPORT

DATE: December 27, 2019 Report No. ADM-20-002
TO: Laurie Hurst, Chief Administrative Officer
FROM: Vicki Gannon, Director of Corporate Services and Human Resources
SUBJECT:TITLE Corporate Services Department - 2019 Third Period Report
Body

The following is a report on the activities pertaining to the Corporate Services and HR from September 01, 2019 to December 31, 2019.

* DIVISION ACHIEVEMENTS AND ACTIVITIES

1. Corporate Services
> 21 meetings including preparation of:
* 10 Public Hearing Notices and associated newspaper advertisements
* 30 Meeting Notices and associated newspaper advertisements
agendas and minutes for Regular, Special and In Camera meetings of Council and Committee of the Whole, including posting on website Community Notice Board
* 161 agenda late items
* 19 Action Reports and completion of all follow up correspondence and distribution to third parties
> Corporate Officer and Deputy Corporate Officer commissioned 27 documents for residents of Esquimalt (77 Total for year).
> Staff prepared 2 Proclamations and posted to the Municipal website.
> Staff processed 489 mail items for retention and distribution.
> Staff prepared 33 Township business letters on behalf of Mayor and Council.
> Corporate Officer amended text on Council meeting agendas to provide clarity on public input opportunities.
> Corporate Officer and Deputy Corporate Officer completed 27 electronic registrations at Land Title Office (41 total for year).
> Corporate Officer responded to 5 requests for access to records under the Freedom of Information and Protection of Privacy Act (18 total for year) and a further 14 requests for access to public records.
> Staff provided clerical support for Business Licencing: processing and monitoring applications, answering questions and inquiries from the public and preparing 757 renewal notices for 2020.
> Office Administrator and Administrative Clerk attended two web conference sessions for the Greater Victoria ...

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