PERIOD REPORT
DATE: September 4, 2019 Report No. ADM-19-027
TO: Laurie Hurst, Chief Administrative Officer
FROM: Vicki Gannon, Director of Corporate Services and Human Resources
SUBJECT:TITLE Corporate Services - 2019 Second Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from May 1, 2019 to August 31, 2019.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
Staff completed the following:
* 31 meetings: preparation of notices, newspaper notifications, agendas, and minutes for Regular, Special and In Camera meetings of Council and Committee of the Whole, including posting on website, preparation of late items, action reports and completion of all required follow up
* 6 Proclamations prepared and posted, including on the website
* Corporate Officer and Deputy Corporate Officer completed 6 electronic registrations at Land Title Office (14 total for year), and commissioned 18 documents for members of the public (50 for year)
* Corporate Officer responded to 11 requests for access to records under the Freedom of Information and Protection of Privacy Act (14 total for year)
* Corporate Services staff continued with implementation of electronic records management structure for the Corporate Services department, transferring and destroying existing records based on the LGMA retention schedule and providing support to other departments with classification of paper records
* Staff provided clerical support for Business Licencing; processing and monitoring applications and answering questions and inquiries from the public
* Office Administrator and Administrative Clerk attended the quarterly Greater Victoria Business Licence Group meeting in collaboration with Island Health and Ministry of Jobs, Trade and Technology, Province of British Columbia
* Executive Assistant coordinated registration and made arrangements for travel and accommodation for 2019 AVICC, FCM, LGLA and UBCM Conferences ...
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