PERIOD REPORT
DATE: September 10, 2019 Report No. ADM-19-028
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLECAO - 2019 Second Period Report
Body
The following is a report on the activities pertaining to the CAO’s Office from May 1, 2019 to August 31, 2019.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.
2. Operations
• Continued with consultant and legal counsel to finalize all agreements for Esquimalt Town Square development and construction contracts with Aragon for library tenant improvements and other shared infrastructure
• Work on McLoughlin Amenity Fund consultation and conceptual plans continued with presentation to Committee of the Whole on August 26 and further consultation through open houses planned for September
• As member of the Regional Emergency Management Partnership Steering Committee, continued work on progressing the regional concept of operations including sign off by all municipalities and preparation for a regional exercise of the governance model to occur in October
• Concluded work and advised property owner and office of the Ombudsperson’s office in regard to a bylaw enforcement matter
• Provided information and participated in discussion with Victoria and Esquimalt Police Board and Police Services staff in regard to Township position on Framework Agreement; met with VicPD staff to discuss possible improvements to the budget process; and introductory meeting with newly appointed Police Board member
• Participated in interviews and provided content for the Local Government Management Association’s latest publication: Building Strong Relations: Elected - Staff Resource Kit to be launched in September
• Met with representatives from Union of BC Municipalities to discuss issues relevant to the Township including access to various grant funding
• Reviewed, with other partners, Fire Mutual Aid Agreement from 1982, to discuss negotiation of updated agreement
• Provided a number of templates and documents to Esquimalt First Nation staff to assist and support the orientation process for newly elected officials subsequent to an in depth meeting and discussion
• Met with senior staff to provide input and/or direction on various issues including negotiations on 880 Fleming Street; private use of municipal property; development of corporate communication strategy; and input to climate action report
• Various labour issues including medical leave reports; grievance process; recruitment process for Assistant Chief and Finance Manager; input on ongoing WorkSafe BC claim
• Review and approval of all corporate communication materials prior to publishing
3. Other
• Regular meeting attendance and participation:
o CAO/Mayor - weekly
o Senior Leadership group - weekly
o GVLRA Board - monthly
o Te’mexw Treaty Advisory Committee - monthly
o Local Area Administrators - quarterly
o CUPE Labour/Management - quarterly
o Emergency Planning Committee - semi annually
• Special Events
o Annual Esquimalt Emergency Stakeholders Forum
o REMP Policy Group meeting to endorse Regional Concept of Operations
o Greater Victoria Labour Relations Association strategic planning and succession planning sessions
o Was awarded the Professional Service Award in Leadership from the Local Government Management Association of BC
o Retirement event(s) for Anja Nurvo after 8 years as the Township’s corporate officer
• Training/Workshops/Seminars
o Pacific Business Law Institute - Local Government Law Seminar
II. COMMITTEES
• CAO is appointed to and participates on the following committees:
o Internal
§ McLoughlin Amenity Funds Working Group
o External
§ Regional Emergency Management Partnership Steering Committee
§ GVLRA Administrative Working Group
§ Police Framework Agreement Administrative Committee