REQUEST FOR DECISION
DATE: August 13, 2019 Report No. DEV-19-077
TO: Laurie Hurst, Chief Administrative Officer
FROM: Alex Tang, Planner and Bill Brown, Director of Development Services
SUBJECT:
Title
Public Engagement - Terms of Reference - 899 Esquimalt Road
End
RECOMMENDATION:
Recommendation
That Council approve the terms of reference as outlined in the document titled ‘Engaging with our Neighbours’, attached as Appendix ‘A’ to Staff Report DEV-19-077, detailing the public engagement framework for 899 Esquimalt Road.
Body
RELEVANT POLICY:
Official Community Plan Bylaw, 2018, No. 2922
Zoning Bylaw, 1992, No. 2050
Declaration of Climate Emergency
STRATEGIC RELEVANCE:
This Request for Decision does not directly relate to a specific strategic objective.
BACKGROUND:
Chronology
June 28, 2017 - Rezoning Application submitted
April 11, 2018 - Design Review Committee
May 15, 2018 - Advisory Planning Commission
June 25, 2018 - Adoption of Official Community Plan Bylaw, 2018, No. 2922
January 21, 2019 - Official Community Plan Amendment Consultation List approved by Council
May 27, 2019 - 1st and 2nd Reading
July 8, 2019 - Public Hearing
Appendix A: Community Engagement Framework for 899 Esquimalt Road
Purpose of the Application
The applicant is requesting a change in Official Community Plan Proposed Land Use Designation from the current mix of ‘Neighbourhood Commercial Mixed-Use’ and ‘Townhouse Residential’ to ‘Commercial/Commercial Mixed-Use’. The applicant is also requesting a change in Development Permit Area from the current mix of ‘Commercial’ and ‘Multi-Family Residential’ to ‘Commercial’ to better correspond the Development Permit Area guidelines to the proposed development.
In addition, the applicant has requested a change in zoning from the current mix of C-2 [Neighbourhood Commercial] and RD-1 [Two Family Residential] to a Comprehensive Development District zone. This change is required to accommodate the proposed 12 storey, commercial mixed-use building consisting of a medical centre and 57 residential units.
At the Public Hearing on July 8, 2019, Council recommended that the applicant conduct further consultation and return to Council with a community engagement plan. Consequently, the applicant has returned with this community engagement plan and framework (Appendix “A”).
As detailed in Section 2.0 Community Engagement Framework of Appendix A, the applicant is committed to informing and consulting with community stakeholders as part of the public participatory spectrum. The framework will also include a public consultation event on September 21, 2019.
Following the public consultation process, the applicant will submit a series of proposed amendments to the existing amending Bylaw taking into consideration the results of their public consultation process. A new Public Hearing will be required.
ISSUES:
1. Rationale for Selected Option
As per the decision by Council on July 5, 2019, the applicant has returned with the terms of reference and framework for public engagement. This community engagement framework is focused on informing the public, identifying stakeholders and consulting them.
2. Organizational Implications
This Request for Decision has no organizational implications.
3. Financial Implications
This Request for Decision has no financial implications.
4. Sustainability & Environmental Implications
This Request for Decision has no sustainability and environmental implications.
5. Communication & Engagement
The applicant has detailed their public engagement process in Appendix A, consisting of mail, electronic mail, social media, door to door visits, and solicitations at public locations.
ALTERNATIVES:
1. That Council approve the terms of reference as outlined in the document titled ‘Engaging with our Neighbours’, attached as Appendix ‘A’ to Staff Report DEV-19-077, detailing the public engagement framework for 899 Esquimalt Road.
2. That Council amend the terms of reference as outlined in the document titled ‘Engaging with our Neighbours’, attached as Appendix ‘A’ to Staff Report DEV-19-077 before approving them.
3. That Council deny the terms of reference as outlined in the document titled ‘Engaging with our Neighbours’, attached as Appendix ‘A’ to Staff Report DEV-19-077.