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File #: 19-270    Version: 1 Name:
Type: Staff Report Status: Passed
File created: 6/3/2019 In control: Council
On agenda: 8/19/2019 Final action: 8/19/2019
Title: Yard and Garden Waste Contract Award
Attachments: 1. Attachment 1: Usage of Transfer Station from 2011 to 2018
REQUEST FOR DECISION

DATE: August 06, 2019 Report No. EPW-19-017
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering and Public Works
SUBJECT:

Title
Yard and Garden Waste Contract Award End

RECOMMENDATION:

Recommendation
That Council direct staff to enter into a contract with Ellice Recycling for the operation of the transfer station and processing of the yard and garden waste stream for a three year period at total contract cost of $468,966.88 over the term of the contract as outlined in Staff Report EPW-19-017.
Body

RELEVANT POLICY:

Not applicable.

STRATEGIC RELEVANCE:

Well Maintained and Well Managed Infrastructure

BACKGROUND:

In 2006, the CRD imposed a ban on the depositing of yard and garden waste to the Hartland Landfill. In response to this action, the Township of Esquimalt and the Town of View Royal entered into a partnership for the operation of a transfer station and the processing of the yard and garden waste stream. In this partnership, the Township administers the contract with the Town of View Royal paying for their portion of the cost of the contract. The current contract ends on December 31, 2019.

Usage of the site has been fairly constant over the life of the contract. See Attachment 1 for details of municipality usage and tonnage removed from the site. The transfer station has been located at 605 Canteen Road for the majority of the contract. There was a brief time of several years when it was located at the Admirals Road site.

Based on discussions with the current service provider, the decision was made to seek a new provider prior to the end of the contract. On April 24, 2019, a request for proposals was released with a closing date of May 9, 2019. The evaluation criterion for the proposal call was:

* Cost of three year contract - 40 points
* Location of the transfer station - 20 points
* Capacity and Experience - 15 points
* Operations/Safety/Usage plans for the Transfer Sta...

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