REQUEST FOR DIRECTION
DATE: June 4, 2019 Report No. ADM-19-016
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:
Title
Amendment to Council Policy ADMIN-38 'Conference Attendance by Elected Officials'
End
ESSENTIAL QUESTION:
Does Council wish to provide direction on required revisions to Council Policy ADMIN-38 based on the recent Motion regarding conference attendance by Elected Officials?
RECOMMENDATION:
Recommendation
That the Committee of the Whole receive Staff Report ADM-19-016 for information, provide any additional direction to staff as the COTW considers advisable, and direct staff to prepare a report for Council's consideration.
Body
BACKGROUND:
A copy of existing Council Policy ADMIN-38 is attached. This Policy was last revised on February 23, 2015 to provide in clause 2 that "Members of Council may attend the annual or like national conferences [of FCM] twice per four year term."
The Policy was subsequently reviewed at the Committee of the Whole meeting held on October 17, 2016. At that meeting, Council passed the following Motion:
"That the Committee of the Whole receive Staff Report No. ADM-16-025 for information, provide direction that no further revisions are required to Council Policy ADMIN-38, direct staff to include in the core budget, starting with the 2017 budget, the cost of all members of Council to attend both the AVICC and UBCM conferences on an annual basis."
As directed, the practice for the next few years was for staff to include in the draft budget the full amount for all members of Council to attend both AVICC and UBCM, and during budget deliberations Council directed that the amount be reduced. Accordingly, staff has resumed the previous practice of including in the core budget the amount for 3 members of Council to attend both the AVICC and UBCM, and including as a supplemental request the amount for the remaining 4 members to attend for that year. Dur...
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