REQUEST FOR DECISION
DATE: March 25, 2019 Report No. EPW-19-009
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering and Public Works
SUBJECT:
Title
Janitorial Services for Municipal Facilities Tender Award
End
RECOMMENDATION:
Recommendation
That Council award the Janitorial Services for Municipal Facilities contract to Commercial Building Cleaning for a total cost of $207,648 (excluding GST) for a two year period, with an option to extend the contract by two one-year periods.
Body
RELEVANT POLICY:
Purchasing and Disposal Bylaw, 2014, No. 2845
STRATEGIC RELEVANCE:
Well-Managed and Maintained Infrastructure - Identify infrastructure repair and proactively plan for replacement needs
BACKGROUND:
As part of the maintenance of the Municipal Hall, Public Safety and Public Works buildings, daily janitorial services are carried out by a private contractor. The current contract expired on May 31, 2018, and janitorial services have been provided on a month-to-month basis since that time.
A Tender was released on February 8, 2019 and closed February 22, 2019. The tendering process included a non-mandatory site visit and one Addendum was issued during the process. A total of eight bids were received. The evaluation is based on cost and meeting mandatory requirements. Upon review of the bids, it was determined that two of the bids were non-compliant and were excluded from evaluation. One of the non-compliant bids was the low bid submission. The bids received were:
Bidder Total Contract Cost
Commercial Building Cleaning $207,648
Master Care Facility Service $221,676
Jani-King of Vancouver Island $234,604
Vforce Commerical Cleaning Inc. $242,349
Bee-Clean Building Maintenance Inc. $243,692
Tricom Building Maintenance Ltd. $255,863
Acciona Facility Services not evaluated
GDI Integrated Facility Services not evaluated
The term of the contract will be for two years and includes an option to extend the co...
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