PERIOD REPORT
DATE: January 14, 2019 Report No. EPW-19-001
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering & Public Works
SUBJECT:TITLE Engineering & Public Works - 2018 Third Period Report
Body
The following is a report on the activities pertaining to the Engineering & Public Works from September 1, 2018 to December 31, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Sanitary Sewer
• 2 service laterals installed (new) this period (total for the year = 12).
• 6 service laterals replaced (due to blockages) this period (total for the year = 21).
• Test and clear inspections as and when required.
• 0 manholes replaced this period (total for the year = 0).
2. Pump Stations
• Crews have been carrying out routine maintenance activities.
• Annual program for pump maintenance/controls inspection has been completed.
• Program also includes coordinating similar activities for View Royal pump stations.
• Scope of work for lockout locations on the various stations has been completed. Work to be initiated upon approval of Financial Plan.
3. Storm Drains
• 3 service lateral installed (new) this period (total for the year = 18)
• 2 service laterals replaced (due to blockages) this period (total for the year = 11).
• Test and clear inspections as and when required.
• 0 manhole replaced this period (total for the year = 3).
• 5 catch basins replaced this period (total for the year = 5).
• 1 new catch basin installed this period (total for the year = 1).
• Program for catch basin cleaning was completed. Spot cleaning ongoing for the remainder of the year.
• Completed grant application for end of pipe treatment structures for Gorge Creek and West Bay collection basins and submitted to Infrastructure Canada; we are waiting for a response.
4. Liquid Waste Management
Waste Water - Inflow and Infiltration
• Continuing to develop a cost sharing strategy and bylaw for inflow and infiltration mitigation. Report (EPW-18-036) presented to Council.
• Building on work initiated from previous staff reports to Council: EPW-09-044, EPW-15-019, EPW-17-046 and EPW-17-064.
• Working with CRD Source Control to determine possible cross connection locations on Gosper Crescent.
• Interpretation of smoke testing results to take place in the first and second periods of 2019.
• Engineering retained a consultant to assist in the modelling of the sanitary collection system.
Liquid Waste Management Plan
• Participated on the Esquimalt Liaison Committee to review concerns and activities associated with the Waste Water Treatment Plant project.
• Participated on the Technical Committee to review technical aspects of solids line to Hartland.
Integrated Watershed Management
• Staff participating as a member of the committee.
• Working with the CRD on the development and implementation of common design guidelines for storm water management.
5. Roads
• Snow & Ice Control Programs carried out as required
• Fall sweeping program completed. Winter program underway.
• Annual line painting contract completed.
• Painting of curbs, crosswalks, stop bars is underway for this year’s program.
• Carried out surface restoration for third parties.
• Approximately 231.07 tonnes of asphalt placed for the period (total for the year = 546.64).
6. Traffic Management
• Implementation of ICBC/Township Report on uniform signage was carried out with issuance of traffic orders and sign installation. Project to be completed in early 2019.
7. Sidewalk Maintenance
• Carried out surface restoration for third parties.
• Approximately 44.4 cubic meters of concrete (includes curb and gutter and sidewalk panels) was placed (total for the year = 161.2 cubic meters).
• Approximately 1268.1 linear meters was replaced for the period (total for the year = 1735.3 linear meters).
8. Sidewalk Ramps
• 2 ramp locations identified and completed under ramp replacement program.
• A total of 11 ramps completed to date.
• Additional ramps due to capital projects or concrete replacement.
9. Trip Hazards
• As per Council Policy PLAN-17 Sidewalk Maintenance, trip hazard inspection survey has been completed.
• Second year of three year cycle.
• Survey determined that there are:
o 30 - No. 1 trip hazards (17 completed to date)
o 82- No. 2 trip hazards
o 154 - No. 3 trip hazards
10. Bus Shelters
• Normal maintenance schedule underway
• Includes refuse collection, graffiti removal and power washing of the shelters and sidewalks adjacent to them.
11. Solid Waste Management
Garbage and Kitchen Scraps Collection
• Operations normal.
• Number of additional garbage and organics bins purchased to the end of period = 7 (total additional bins purchased since 2014=260).
• 2014 garbage and organic bins inventory was depleted and additional bins were ordered and inventory has been replenished.
• Tonnage of garbage waste stream collected for period = 382.44 (total for the year = 1212.49).
• Tonnage of kitchen scraps collected for period = 195.35 (total for the year = 556.64).
• Tonnage for the year = 1769.13 (total for same period 2017 = 1734.07).
• CRD is continuing the program of processing kitchen scraps at out of region locations.
• No updates have been provided by the CRD on the possibility of combining kitchen scraps, bio solids and yard/garden waste. Staff will continue to work on this initiative with CRD.
Yard and Garden
• Operations normal.
• Initial work has been started on request for proposal for operation site. Request will be released in early 2019.
• Usage of transfer station during period: September to December:
o Esquimalt residents = 5,256 (total for the year = 17,780).
o View Royal residents = 2,110 (total for the year = 7,695).
o Commercial = 53 (total for the year = 106).
o Tonnage removed from site = 633.40 (total for the year =1746.62).
o Tonnage removed in 2017 third period = 748.39 (total for 2017 = 2240.08).
Recycling
• Operations normal.
• Staff preparing a new contract for tender in 2019.
12. Fleet
• Operations normal.
• Working on developing specifications and tender packages for the following items in 2018:
o Bylaw truck
§ A request for proposal was released for an electric vehicle. No proposals received.
o ¾ ton truck - request for quotations to be released early 2019.
o Crew cab with dump box - request for quotations to be released early 2019.
o Parade float
§ Preliminary concepts have been completed.
§ Staff carried out further engagement with public.
§ Expression of interest for construction to be released in the first or second period in 2019.
o Request for Quote (RFQ) issued end of third period for a High Roof Cargo Van. RFQ will be awarded in the first period of 2019.
o Desalination trailer modification started.
o Purchased a thermoplastic line marking unit which has entered service.
13. Work Orders
• Work orders for call outs and/or repairs at View Royal pump stations for the period = 8 (total for the year = 11).
• Work orders issued for asphalt/sidewalk repairs following work by other utilities for the period = 28 (total for the year = 82).
• Work orders issued for sanitary and storm services to accommodate new development in the period = 11 (total for the year = 23).
14. Capital Projects
14.1. Traffic Counts
• Traffic counts completed.
14.2. Corridor/Traffic Study
• Corridor and traffic studies for Lampson Street, Tillicum Road, Lyall Street and traffic counts were bundled and issued for request for proposal.
• Contract awarded in January 2018.
• Carried out public engagement on Lyall Street and Lampson Street corridors on potential cross sections.
• Consultant working on interpretation of results.
• Lyall Street design has been started.
• Modelling of Township completed. Undertaking review of report with consultant.
• Review of the potential location of a controlled intersection along Tillicum Road between Craigflower Road and Tillicum Bridge will be in conjunction with Amenity Funds discussions.
14.3. Multiple Storm Drain/Sanitary Sewer Main Replacements
• Various sections of main line (storm/sanitary) will be removed and replaced based on condition assessment.
• Locations include:
§ Esquimalt Road (sanitary sewer line)
§ Lampson Street (sanitary sewer line) - completed
§ Devonshire Road (storm drain main) - completed
§ Selkirk Avenue (storm drain line) - completed
§ Head Street (storm drain manhole) - review of CCTV info revealed main does not require to be replaced, the manhole has been temporarily sealed, no additional work required at this time.
• Additional locations are being identified by condition assessment from CCTV inspections of lines from Road Corridor Program.
14.4. Review of Public Works Fuel Tanks
• The study will review the integrity of the fuel tanks at Public Works and confirm the condition of the tanks.
• Preparing a Request for Proposal in early 2019.
14.5 Service Line Modification in Public Works Yard
• The storm collection laterals within the Public Works Yard need to be modified.
• This project will see the rerouting of the storm service to the sanitary service in order to control water quality better.
• Work to be carried out early 2019.
14.6 Inspection of Masonry Structures
• An inventory of the masonry structures has been completed.
• In 2019, a consultant will be retained to assist in the assessment of the structures.
14.7 Municipal Hall Upgrade
• Work has been completed.
• Scope of work included: removal & replacement of various flooring materials as well as painting of common areas.
14.8 Replacement of Emergency Generator at Public Works
• This project will upgrade the emergency generator to ensure that the public works operations and secondary emergency operations centre will not be impeded by a lack of power.
• Emergency Operations Centre power requirement needs additional standby power demand to meet operations needs during an event.
• Based on review of the generator, it is undersized and needs to be replaced.
• Will develop a scope of work for the project in 2019.
14.9 Tillicum Bridge Maintenance
• This project involves significant maintenance to the Tillicum Bridge.
• Saanich was the lead manager on this project with Engineering staff working with them during the construction portion of the project
• Work has been completed.
14.10 Municipal Hall HVAC control System Replacement
• IT and Public Works have started the preparation of a scope of work for replacement of the HVAC control system.
• A consultant was retained in the third period to review, results pending.
14.11 Tillicum Road Corridor Upgrade
• This project will see the removal/replacement of concrete and asphalt works between Craigflower Road and Transfer Street.
• Tender awarded in second period.
• 100% of the project has been completed by the end of third period.
14.12 Street Light Replacement Program
• Annual program for replacement started in the second period.
• A total of 103 lights replaced along the following streets: Craigflower Road, Tillicum Road and Lampson Street.
• Due to new rules from BC Hydro with respect to limit of approach, the project has been delayed as it was necessary to adjust the scope of work and retain a qualified contractor.
• Work was carried out in the second period and completed in the third period.
14.13 Sidewalk Capital Program
• This project increases the sidewalk network in length and improves connectivity.
• The program saw the installation of a concrete sidewalk on Kinver Street from Wychbury Avenue to Greenwood Avenue. Work has been completed.
• Work will also be carried out to acquire right of way on Admirals Road between the Constance Avenue cut across and Bewdley Avenue.
• Land acquisition to occur in the first period of 2019.
• This will allow sidewalk construction to proceed in 2019.
• The 2016 project (between Old Esquimalt Road and 832 Esquimalt Road) has been completed in the third period.
• Underground lines have been found to be in poor shape and replacements have been completed.
14.14 Sidewalk Replacement Program
• This project sees existing sidewalks upgraded to current standards.
• The program will see the installation of a concrete sidewalk on Nelson Street from Lyall Street to mid-block.
• Work is to be completed in the first period of 2019.
14.15 Road Corridor Program
• This program will see the update of various road corridors for both above/below surface infrastructure.
• A review of the geotechnical information has been completed.
• Pipe infrastructure inspections will continue into 2019.
• Roads included in the program are the arterials and collectors.
• The information will be used to determine the maintenance and renewal scope of work for the sewer and drain programs.
14.16 Tillicum Road/Colville Road Ramp Upgrade
• This project will see an upgrade to the existing concrete ramp on the north west corner of the intersection.
• The grade will be decreased in order to provide greater accessibility.
• The work was completed in the third period.
14.17 Crosswalks on Esquimalt Road
• Based on a prior study, two pedestrian-controlled crosswalks will be added across from the ETS site and at Grenville Avenue.
• The Park Place crosswalk will be decommissioned.
• Work was 90% completed in the third period.
14.18 Esquimalt Road Improvements
• Funding was approved for curb paint removal along with weed control. This work has been completed.
14.19 ETAG (Esquimalt Together Against Graffiti)
• Recruitment drive in early 2019.
• Public Works/Parks Departments continue to carry out work on the public realm as required.
• Review of potential contracted services to be undertaken in 2019.
14.20 Esquimalt Town Square Project
Brown Field Remediation
• Additional physical remediation of the contamination areas initiated and completed.
• Development of risk assessment component of remediation plan ongoing.
• Application for Certificate of Compliance to occur in early 2019.
Storm and Sanitary Relocation
• New locations for storm and sanitary service laterals have been completed.
• Temporary storm and sanitary pump stations installed.
• Work to be tendered in the third period with construction in the later part of the early 2019.
14.21 1237 Esquimalt Road Demolition
• Tender was awarded in later part of the second period.
• Demolition of the existing building was completed and the completion of the parking lot occurred in the third period.
14.22 Head Street and Esquimalt Road Intersection
• Scope of work will be developed for the upgrading of lights/poles for the intersection in 2018
• Design was initiated in house in the third period.
• Electrical design to be initiated in the first period of 2019.
14.23 Lockley Road/Intervale Avenue Accessibility Modification
• The south east corner of the intersection will be modified in order to allow greater accessibility for the public with the removal of the stairs and replacement with a sloped sidewalk.
• Work was completed in the third period.
14.24 Inflow and Infiltration Control Program
• Engineering has prepared preliminary modelling data.
• Based on this modelling data, initial modeling will be carried out.
• Pilot project for inspection chambers and cameraing to be initiated in 2019.
14.25. Traffic Orders
• Program for implementation from Traffic Control Review report (EPW-
16-001) has been initiated.
• Traffic Orders have been issued for this work.
• Number of Traffic Orders issued this period = 5 (total for the year = 18).
15. Development Applications
• Number of development applications for Engineering comments this period = 9 (total for the year =29).
• Number of building permit applications for Engineering comments = 28 (total for the year = 108).
II. COMMITTEES
• No Engineering staff is appointed to sit on any Council appointed committees.