PERIOD REPORT
DATE: January 3, 2019 Report No. ADM-19-002
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLECAO - 2018 Third Period Report
Body
The following is a report on the activities pertaining to the CAO’s Office from September 1, 2018 to December 31, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.
2. Operations
• Continued bargaining with CUPE through GVLRA, ratification achieved for 2017 - 2020 term; participated in bargaining preparations for IAFF, no agreement achieved at this time, further dates set later this month.
• Prepared and distributed materials in response to candidate inquiries for information as necessary through the election period
• Facilitated the coordination of regional orientation sessions for newly elected and returning Councillors
• Prepared materials for and facilitated in house orientation sessions for newly elected and returning Councillors; development processes, conflict of interest, police and fire history, Framework Agreement; orientation tour; strategic planning sessions and operational processes such as agenda preparation
• Facilitated regional orientation sessions for newly elected and returning Councillors
• Monitored progress of Esquimalt Town Square development including meetings with Greater Victoria Public Library on library design; review of Advicas costing estimates for library tenant improvements and meetings with Aragon in regard to costs, construction timelines and contract strategies
• Met with new Superintendent of Schools, Shelley Green for general discussion and introduction
• Met with senior staff to provide input and/or direction on various issues including request for proposals on 880 Fleming Street; various high level bylaw issues; communications with candidates and incumbents during election period
• Continued with working group and consultants on McLoughlin amenity fund public consultation Round 2 including regular meetings and analysis of consultation results in preparation for January Committee of the Whole
• Numerous meetings in regard to Framework Agreement interpretation and budget as part of formal Administrative Committee and also with City of Victoria
• Various labour issues including IAFF and CUPE grievance hearings; succession planning; review of departmental efficiencies and teambuilding requirements; review and update of job description for Communications Specialist due to retirement
• Review and approval of corporate communication materials
3. Other
• Regular meeting attendance and participation:
o CAO/Mayor - weekly
o Senior Leadership group - weekly
o GVLRA Board - monthly
o Te’mexw Treaty Advisory Committee - monthly
o Local Area Administrators - quarterly
o CUPE Labour/Management - quarterly
o Emergency Planning Committee - semi annually
• Special Events
o Leadership Chair for United Way campaign; kickoff barbeque and chili cookoff
o Tour de Rock arrival event at Archie Browning Sports Centre
o LGMA Council/Board-Staff Relations CAO Focus Group
o Liaison meeting with the Urban Development Institute
o Long term service event for Township employees
• Training/Workshops/Seminars
o University of Victoria School of Public Administration: Research & Practice Forum; Complaint System Design for the Public Sector, Trends and Innovations
o International Council for Local Environmental Initiatives workshop
o Emergency Operations Centre training and review and tabletop exercise
II. COMMITTEES
• CAO is appointed to and participates on the following committees:
o Internal
§ McLoughlin Amenity Funds Working Group
o External
§ Regional Emergency Management Partnership Steering Committee
§ GVLRA Administrative Committee
§ Police Framework Agreement Administrative Committee