PERIOD REPORT
DATE: January 3, 2019 Report No. ADM-19-003
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:TITLE Corporate Services - 2018 Third Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from September 1, 2018 to December 31, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Staff completed the following:
o 27 meetings: preparation of notices, newspaper notifications, agendas, and minutes for Regular, Special and In Camera meetings of Council and Committee of the Whole, including posting on website, preparation of late items, action reports and completion of all required follow up
o 6 proclamations prepared and posted, including on website
* Corporate Officer and Deputy Corporate Officer completed 11 electronic registrations at Land Title Office (28 total for year), and commissioned 28 documents for members of the public (69 total for year)
* Corporate Officer responded to 8 requests for access to records under the Freedom of Information and Protection of Privacy Act (29 total for year)
* Corporate Services staff continued with implementation of pilot electronic records structure for Departmental records, transferring existing files and preparing new files into the new electronic structure
* Executive Assistance coordinated registration and all arrangements for travel and accommodation for 2019 Conferences for Council, made all arrangements for Council's participation in local parades, and coordinated compilation and drop off of new resident packages
* Executive Assistant provided ongoing assistance to and acting as backup for Communications Specialist including website postings, monitoring of social media and regular social media postings
* Staff coordinated Candidate Orientation session as well as several post-election meetings, including regional Joint New Council Orientation, Inaugural Council m...
Click here for full text