REQUEST FOR DECISION
DATE: December 06, 2018 Report No. ADM-18-033
TO: Laurie Hurst, Chief Administrative Officer
FROM: Rachel Dumas, Deputy Corporate Officer and Anja Nurvo, Director of Corporate Services
SUBJECT:
Title
2019 Council and Committee of the Whole Meeting Schedule
End
RECOMMENDATION:
Recommendation
That Council approve the 2019 Regular Council and Committee of the Whole Meeting Schedule as attached to Staff Report ADM-18-033.
Body
RELEVANT POLICY:
Community Charter sections 94 and 127 (1)
Council procedure Bylaw, 2009, No. 2715 as amended
STRATEGIC RELEVANCE:
This Request for Decision does not directly relate to a specific Council priority.
BACKGROUND:
Section 127(1) of the Community Charter and Section 6 of the Council Procedure Bylaw, 2009, No. 2715, requires that Council annually before December 24th make available to the public a schedule of the dates, times and places of Regular Council meetings and must give public notice of the availability of the schedule of meetings.
Attached is the draft schedule of Regular Council and Committee of the Whole (COTW) meetings for 2019. The schedule has been adjusted for the annual conventions of the Federation of Canadian Municipalities and the Union of British Columbia Municipalities, as well as for statutory holidays, so that the first and last meetings of each month are Regular Council meetings and the second meeting of each month is a COTW meeting. The schedule has also been adjusted for Council’s summer recess so that the two meetings in July and August will both be Regular Council meetings.
ISSUES:
1. Rationale for Selected Option
The draft schedule of 2019 Council and COTW meetings attached is in compliance with the Community Charter and the Township’s Council Procedure Bylaw.
2. Organizational Implications
There are no organizational implications.
3. Financial Implications
There are no financial implications.
4. Sustainability & Environmental Implications
There are no sustainability or environmental implications.
5. Communication & Engagement
In accordance with the Community Charter and Council Procedure Bylaw, once approved by Council, the public will be notified of the availability of the 2019 schedule of Council and COTW meetings by publication in the local newspaper once a week for two consecutive weeks, and a copy of the notice will be posted on the Municipal Hall notice board and on the Township’s website. As will, the schedule of meetings for 2019 will be updated on the website.
ALTERNATIVES:
1. That Council approve the 2019 Regular Meeting Schedule of Council and Committee of the Whole as attached to Staff Report ADM-18-033.
2. That Council amend the attached Schedule and approve the 2019 Schedule of Council and COTW meetings as amended.