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File #: 18-385    Version: 1 Name:
Type: Period Report Status: Agenda Ready
File created: 9/12/2018 In control: Special Committee of the Whole
On agenda: 9/17/2018 Final action:
Title: Engineering and Public Works - 2018 Second Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DATE:                       September 17, 2018                     Report No. EPW-18-030

TO:                       Laurie Hurst, Chief Administrative Officer                                           

FROM:                      Jeff Miller, Director of Engineering and Public Works

SUBJECT:TITLE Engineering and Public Works - 2018 Second Period Report



The following is a report on the activities pertaining to the Engineering and Public Works from May 1, 2018 to August 30, 2018.




1.                     Sanitary Sewer

                     2 service laterals installed (new) this period (total for the year = 10).

                     7 service laterals replaced (due to blockages) this period (total for the year = 15).

                     Test and clear inspections as and when required.

                     0 manholes replaced this period (total for the year = 0).


2.                     Pump Stations

                     Crews have been carrying out routine maintenance activities.

                     Annual program for pump maintenance/controls inspection to be completed in third period.

                     Program also includes coordinating similar activities for View Royal pump stations.

                     Scope of work for lockout locations on the various stations has been completed. Budget to be defined in third period.


3.                     Storm Drains

                     7 service lateral installed (new) this period (total for the year = 15).

                     3 service laterals replaced (due to blockages) this period (total for the year = 9).

                     Test and clear inspections as and when required.

                     1 manhole replaced this period (total for the year = 3).

                     Program for catch basin cleaning was completed. Spot cleaning ongoing for the remainder of the year.

                     Training program for spill response has been passed back to the Township form the CRD. Working with other stakeholders to develop a scope for the program.

                     Completed grant application for end of pipe treatment structures for Gorge Creek and West Bay collection basins and submitted to Infrastructure Canada.


4.                     Liquid Waste Management


                     Waste Water - Inflow and Infiltration

                     Working on finalizing a cost sharing strategy and bylaw for inflow and infiltration mitigation. Report will be coming to Council in third period.

                     Building on work initiated from previous staff reports to Council: EPW-09-044, EPW-15-019, EPW-17-046 and EPW-17-064.

                     Working with CRD Source Control to determine possible cross connection locations on Gosper Crescent.

                     Interpretation of smoke testing results to take place in the first and second periods of 2019.

                     Engineering developing a request for proposal for a consultant to assist in the modelling of the sanitary collection system. Request is to be released in the third period.


Liquid Waste Management Plan

                     Participated on the Esquimalt Liaison Committee to review concerns and activities associated with the Waste Water Treatment Plant project.

                     Participated on the Technical Committee to review technical aspects of solids line to Hartland.


Integrated Watershed Management

                     Staff participating as a member of the committee.

                     Working with the CRD on the development and implementation of common design guidelines for storm water management.


5.                     Roads

                     Pothole repair being carried out as required.

                     Spring sweeping program completed. Starting to prepare for fall sweeping program.

                     Annual line painting contract completed.

                     Paint of curbs, crosswalks, stop bars is underway for this year’s program.

                     Crack sealing program ongoing.

                     Carried out surface restoration for third parties.

                     Approximately 133.19 tonnes of asphalt placed for the period (total for the year = 315.57).


6.                     Traffic Management

                     Implementation of ICBC/Township Report on uniform signage was carried out with issuance of traffic orders and sign installation. Project to be completed in late 2018/early 2019.


7.                     Sidewalk Maintenance

                     Carried out surface restoration for third parties.

                     Approximately 70.6 cubic meters of concrete (includes curb and gutter and sidewalk panels) was placed (total for the year = 116.8 cubic meters).

                     Approximately 282.4 linear meters was replaced for the period (total for the year = 467.2 linear meters).


8.                     Sidewalk Ramps

                     Two ramp locations identified and completed.

                     A total of 3 ramps completed to date.


9.                     Trip Hazards

                     As per Council Policy PLAN-17 Sidewalk Maintenance, trip hazard inspection survey has been completed.

                     Second year of three year cycle.

                     Survey determined that there are:

o                     28 - No. 1 trip hazards (11 completed to date)

o                     82 - No. 2 trip hazards

o                     154 - No. 3 trip hazards

                     Work will continue in the third period for correction of the hazards.


10.                     Bus Shelters

                     Normal maintenance schedule underway.

                     Includes refuse collection, graffiti removal and power washing of the shelters and sidewalks adjacent to them.


11.                     Solid Waste Management

                     Garbage and Kitchen Scraps collection

                     Operations normal.

                     Number of additional garbage and organics bins purchased to the end of period = 19 (total additional bins purchased since 2014 = 253).

                     Existing garbage and organic bins inventory has been depleted and additional bins have been ordered.

                     Tonnage of garbage waste stream collected for period = 408.01 (total for the year = 830.05).

                     Tonnage of kitchen scraps collected for period = 180.15 (total for the year = 361.29).

                     Tonnage for the year = 1191.34 (total for same period 2017 = 1139.59).

                     CRD is continuing the program of processing kitchen scraps at out of region locations.

                     No updates have been provided by the CRD on the possibility of combining kitchen scraps, bio solids and yard/garden waste. Staff will continue to work on this initiative with CRD.


Yard and Garden

                     Operations normal.

                     Initial work has been started on request for proposal for operation site. Request will be released in the third period.

                     Usage of transfer station during period: May to August:

o                     Esquimalt residents = 8,561 (total for the year = 12,398).

o                     View Royal residents = 4,221 (total for the year = 5,585).

o                     Commercial = 19 (total for the year = 53).

o                     Tonnage removed from site = 430.47 (total for the year = 820.58).

o                     Tonnage removed in 2017 second period = 821.62 (total for 2017 = 2240.08).



                     Operations normal.

                     Staff preparing a new contract for tender in the third period of 2018.


12.                     Fleet

                     Operations normal.

                     Working on developing specifications and tender packages for the following items in 2018:

o                     Van

o                     Bylaw truck

§                     A request for proposal will be prepared to confirm availability of electric truck.

o                     ¾ ton truck

o                     Crew cab with dump box

o                     Parade float

§                     Preliminary concepts have been completed.

§                     Staff carrying out further engagement with public.

§                     The refined concepts to be discussed in the third period of 2018.

o                     Desalination trailer specifications underway.

o                     Purchased a thermoplastic line marking unit which has entered service.


13.                     Work Orders

                     Work orders for call outs and/or repairs at View Royal pump stations for the period = 2 (total for the year = 3).

                     Work orders issued for asphalt/sidewalk repairs following work by other utilities for the period = 29 (total for the year = 54).

                     Work orders issued for sanitary and storm services to accommodate new development in the period = 3 (total for the year = 12).


14.                     Capital Projects


14.1                     Traffic Counts

                     Traffic counts completed.


14.2                     Corridor/Traffic Study

                     Corridor and traffic studies for Lampson Street, Tillicum Road, Lyall Street and traffic counts were bundled and issued for request for proposal.

                     Contract awarded in January 2018.

                     Carried out public engagement on Lyall Street and Lampson Street corridors on potential cross sections.

                     Consultant working on interpretation of results.

                     Modelling of Township completed. Undertaking review of report with consultant.

                     Review of the potential location of a controlled intersection along Tillicum Road between Craigflower Road and Tillicum Bridge will be in conjunction with Amenity Funds discussions.


14.3                     Multiple Storm Drain/Sanitary Sewer Main Replacements

                     Various sections of main line (storm/sanitary) will be removed and replaced based on condition assessment.

                     Locations include:

§                     Esquimalt Road (sanitary sewer line)

§                     Lampson Street (sanitary sewer line)

§                     Selkirk Avenue (storm drain line) - completed

§                     Head Street (storm drain manhole)

                     Additional locations are being identified by condition assessment from cameraing of lines from Road Corridor Program.


14.4                     Review of Public Works Fuel Tanks

                     The study will review the integrity of the fuel tanks at Public Works and confirm the condition of the tanks.

                     Preparing a Request for Proposal in late 2018/early 2019.


14.5                     Service Line Modification in Public Works Yard

                     The storm collection laterals within the Public Works Yard need to be modified.

                     This project will see the rerouting of the storm service to the sanitary service in order to control water quality better.

                     Work to be carried out in late 2018/early 2019.


14.6                     Inspection of Masonry Structures

                     An inventory of the masonry structures has been completed.

                     In 2018 a consultant will be retained to assist in the assessment of the structures.


14.7                     Municipal Hall Upgrade

                     Work has been completed.


14.8                     Replacement of Emergency Generator at Public Works

                     This project will upgrade the emergency generator to ensure that the public works operations and secondary emergency operations centre will not be impeded by a lack of power.

                     Based on review of the generator, it is undersized and needs to be replaced.

                     Will develop a scope of work for the project in 2018.


14.9                     Tillicum Bridge Maintenance

                     This project involves significant maintenance to the Tillicum Bridge.

                     Saanich was the lead manager on this project with Engineering staff working with them during the construction portion of the project.

                     Work has been completed.


14.10                     Municipal Hall HVAC control System Replacement

                     IT and Public Works have started the preparation of a scope of work for replacement of the HVAC control system.

                     Work to be carried out in the third period.


14.11                     Tillicum Road Corridor Upgrade

                     This project will see the removal/replacement of concrete and asphalt works between Craigflower Road and Transfer Street.

                     Tender awarded in second period.

                     90% of the project has been completed by the end of the second period.

                     Remainder of work to be completed in the third period.


14.12                     Street Light Replacement Program

                     Annual program for replacement started in the second period.

                     A total of 103 lights replaced along the following streets: Craigflower Road, Tillicum Road and Lampson Street.

                     Due to new rules from BC Hydro with respect to limit of approach, the project has been delayed as it was necessary to adjust the scope of work and retain a qualified contractor.

                     Work was carried out in the second period and is expected to be completed in the third period.


14.13                     Sidewalk Capital Program

                     This project increases the sidewalk network in length and improves connectivity.

                     The program saw the installation of a concrete sidewalk on Kinver Street from Wychbury Avenue to Greenwood Avenue. Work has been completed.

                     Work will also be carried out to acquire right of way on Admirals Road between the Constance Avenue cut across and Bewdley Avenue.

                     Land acquisition to occur in the third period/first period of 2019.

                     This will allow sidewalk construction to proceed in 2019.

                     The 2016 project (between Old Esquimalt Road and 832 Esquimalt Road) has been initiated and will be completed in the third period.

                     Underground lines have been found to be in poor shape and a replacement program has been completed.

                     Work is to be completed in the third period.


14.14                     Sidewalk Replacement Program

                     This project sees existing sidewalks upgraded to current standards.

                     The program will see the installation of a concrete sidewalk on Nelson Street from Lyall Street to mid block.

                     Work is to be completed in the third period.


14.15                     Road Corridor Program

                     This program will see the update of various road corridors for both above/below surface infrastructure.

                     The first step has been a review of the geotechnical information.

                     Pipe infrastructure inspections will continue.

                     Roads included in the program are the arterials and collectors.

                     Work to be completed in the third period.

                     Utilizing the information to determine the scope of work for the 2019 program.


14.16                     Tillicum Road/Colville Road Ramp Upgrade

                     This project will see an upgrade to the existing concrete ramp on the North West corner of the intersection.

                     The grade will be decreased in order to provide greater accessibility.

                     The work will be carried out in the third period.


14.17                     Crosswalks on Esquimalt Road

                     Based on a prior study, two pedestrian-controlled crosswalks will be added across from the ETS site and at Grenville Avenue.

                     The Park Place crosswalk will be decommissioned.

                     Work will be initiated in the third period.


14.18                     Esquimalt Road Improvements

                     Funding was approved for curb paint removal along with weed control. This work has been completed.


14.19                     ETAG

                     Recruitment drive in third period.

                     Public Works/Parks Departments continue to carry out work on the public realm as required.


14.20                     Esquimalt Town Square Project


                     Brown Field Remediation

                     Additional physical remediation of the contamination areas initiated and completed.

                     Development of risk assessment component of remediation plan ongoing.

                     Application for Certificate of Compliance to occur in third period.


Storm and Sanitary Relocation

                     New locations for storm and sanitary service laterals have been completed.

                     Temporary storm and sanitary pump stations installed.

                     Work to be tendered in the third period with construction in the later part of the third period/early 2019.


14.21                     1237 Esquimalt Road Demolition

                     The existing building will be demolished.

                     Tender was awarded in later part of the second period.

                     Demolition has been started with completion of the work in the third period.


14.22                     Head Street and Esquimalt Road Intersection

                     Scope of work will be developed for the upgrading of lights/poles for the intersection in 2018.

                     Design scheduled for late 2018.


14.23                     Lockley Road/Intervale Avenue Accessibility Modification

                     The south east corner of the intersection will be modified in order to allow greater accessibility for the public with the removal of the stairs and replacement with a sloped sidewalk.

                     Construction will occur in the third period.


14.24                     Inflow and Infiltration Control Program

                     Engineering will prepare preliminary modelling data in early 2018.

                     Based on this modelling data, initial modeling will be carried out.

                     Will prepare a draft bylaw for Inflow and Infiltration Control for discussion with Council in third period which will include cost sharing program for cross connections and service line condition.

                     Pilot project for inspection chambers and cameraing to be initiated in the third period.


14.25                     Traffic Orders

                     Program for implementation from Traffic Control Review report (EPW-16-001) has been initiated.

                     Traffic Orders have been issued for this work.

                     Number of Traffic Orders issued this period = 1 (total for the year = 13).


15                     Development Applications

                     Number of development applications for Engineering comments this period = 10 (total for the year = 20).

                     Number of building permit applications for Engineering comments = 42 (total for the year = 80).


II.                     COMMITTEES


                     No Engineering staff is appointed to sit on any Council appointed committees.