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File #: 18-384    Version: 1 Name:
Type: Period Report Status: Agenda Ready
File created: 9/11/2018 In control: Special Committee of the Whole
On agenda: 9/17/2018 Final action:
Title: CAO - 2018 Second Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DATE:                       September 11, 2018                     Report No. ADM-18-026

TO:                       Mayor and Council

FROM:                      Laurie Hurst, Chief Administrative Officer


SUBJECT:TITLE CAO - 2018 Second Period Report


The following is a report on the activities pertaining to the CAO’s Office from May 1, 2018 to August 31, 2018.




1.                     Legislative

                     Attended meetings of and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.


2.                     Operations

                     Ongoing overview of Esquimalt Town Square; review of library design details, offsite development costs and overall progress of development with senior leadership team

                     Continued to liaise with property manager for 1237-1243 Esquimalt Road until demolition; demolition now complete

                     Continued with coordination of regional council orientation and in house training to follow local government elections in October

                     Finalized contract with four other municipalities on transition of fire dispatch service from Saanich to Surrey; transition date now set in September

                     Community consultation on McLoughlin amenity funds continued over the summer as phase 2; working group will review results in September

                     Worked with Emergency Management BC staff as a member of the Regional Emergency Management Partnership on the concept of operations process; attended Regional Concept of Operations Engagement Workshop with regional emergency planners and stakeholders to further develop concept of operations

                     Attended and participated in preparation meetings with GVLRA and other municipal employers in relation to CUPE Local 374; active bargaining occurred May 3 and 4 with additional dates set for September; agreement at the joint table has yet to be reached; agreement at local table for Esquimalt was achieved

                     Met with Framework Agreement Administrative Committee to discuss 2018 resourcing requests from VicPD, no resolution achieved to date; met with consultants engaged for the Provincial Review of the Framework Agreement and outstanding 2018 resource requests in conjunction with Victoria City Manager

                     Attended meetings of the Regional Integrated Police Units Working Group with the Mayor as well as a session specific to regional CAOs

                     Prepared information sheet for LGMA’s recently published Elected Officials Orientation Resource Toolkit which features Esquimalt as a ‘Spotlight Community’; collaborated and contributed to the LGMA Tip Sheet - Talking to elected officials about learning

                     Discussed various topics with senior staff to provide strategic input: potential housing development at 867 Lampson, logistics for media event with Minister Duclos, initial planning for potential C2C forums, DND lands jurisdiction and  various complex development projects in the community

                     Conducted performance review and confirmation for Executive Assistant to Mayor and CAO

                     Participated in grievance meetings; 2 for IAFF and 1 for CUPE; one grievance remains outstanding with IAFF

                     Review and approval of corporate public communication materials


3.                     Other

                     Regular meeting attendance and participation:

o                     CAO/Mayor - weekly

o                     Senior Leadership group - weekly

o                     GVLRA Board - monthly

o                     Te’mexw Treaty Advisory Committee - monthly

o                     Local Area Administrators - quarterly

o                     CUPE Labour Management - quarterly

o                     Emergency Planning Committee - semi annually


                     Special Events:

o                     Base/Township luncheon attended in May

o                     Accepted invitation to be a mentor for University of Victoria School of Public Administration MPA program; mentoring sessions included Professional Integrity in Public Administration, Moving to New Organizations and Embracing Leadership Turnover and Rounding Out and Elevating Competencies: Filling Gaps and Developing as Leaders Over a Career

o                     Panel speaker at LGMA Administrative Professionals Workshop - What to Expect During an Election

o                     Participated in Big Bike ride for Heart and Stroke Foundation



o                     Regional Concept of Operations Engagement Workshop



II.                     COMMITTEES


                     CAO is appointed to and participates on the following committees:

o                     Internal

§                     McLoughlin Amenity Funds Working Group


o                     External

§                     Regional Emergency Management Partnership Steering Committee

§                     Administrative Committee - GVLRA

§                     Administrative Committee - Police Framework Agreement