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File #: 18-382    Version: 1 Name:
Type: Period Report Status: Agenda Ready
File created: 9/10/2018 In control: Special Committee of the Whole
On agenda: 9/17/2018 Final action:
Title: Financial Services and IT Departments - 2018 Second Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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PERIOD REPORT

DATE: September 11, 2018 Report No. FIN-18-013
TO: Laurie Hurst, Chief Administrative Officer
FROM: Ian Irvine, Director of Financial Services
SUBJECT:TITLE Financial Services and IT Departments - 2018 Second Period Report
Body

The following is a report on the activities pertaining to the Financial Services and IT Departments from May 1, 2018 to August 31, 2018.

I. DIVISION ACHIEVEMENTS AND ACTIVITIES

1. Budgeting, Financial Reporting and Accounting Operations
* The Audited Financial Statements for the year ended December 31, 2017 were presented by the auditors and approved by Council in May. The result was a clean audit opinion and no significant unresolved audit findings were identified.
* The Township's 2017 Annual Report and the Statement of Financial Information (SOFI) were approved by Council in June.
* Property tax notices were mailed in May and all outstanding tax reminder notices were processed and mailed in July.
* Property tax statistics - 2018
> Current property taxes collected as of July 4 - 91.2% (2017: 91.1%)
> Current property taxes collected in full as of August 31 - 95.1% (2017: 95.6%)
> Home owner grants claimed as of August 31 - 3,849 (2017: 3,843)
* Tax deferment statistics - 2018
o Total deferments - 476 (2017: 427)
o New applications - 82 (2017: 86)
o Total deferred taxes - $1,712,990 (2017: $1,480,814)
* Properties with delinquent taxes were identified for potential inclusion in the 2018 tax sale scheduled in September. The relevant title holders and mortgage companies were contacted. The department continues to communicate with all parties in an attempt to avoid the need for a tax sale.
* An initial payment in lieu of taxes (PILT) amount was received in June. The amount received was slightly less than the amount requested in the application based on the BC Assessment valuations. The Township will await notice of the total amount to be received before determining whether an appeal needs t...

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