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File #: 18-379    Version: 1 Name:
Type: Period Report Status: Agenda Ready
File created: 9/10/2018 In control: Special Committee of the Whole
On agenda: 9/17/2018 Final action:
Title: Corporate Services - 2018 Second Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DATE: September 10, 2018 Report No. ADM-18-027
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:TITLE Corporate Services - 2018 Second Period Report
The following is a report on the activities pertaining to the Corporate Services Department from May 1, 2018 to August 31, 2018.


1. Corporate Services
* Staff completed the following:
o 30 meetings: preparation of notices, newspaper notifications, agendas, and minutes for Regular, Special and In Camera meetings of Council and Committee of the Whole, including posting on website, preparation of late items, action reports and completion of all required follow up
o 6 proclamations prepared and posted, including on website
* Corporate Officer and Deputy Corporate Officer completed 9 electronic registrations at Land Title Office, and commissioned 23 documents for members of the public
* Corporate Officer responded to 8 requests for access to records under the Freedom of Information and Protection of Privacy Act (YTD 19); two appeals to Office of the Information Privacy Commissioner were completed and additional redacted records were subsequently released to the applicant in accordance with the investigator's decision
* Corporate Services staff continued with implementation of pilot electronic records structure for Departmental records, transferring existing files and preparing new files into the new electronic structure
* Executive Assistance coordinated registration and all arrangements for travel and accommodation for 2018 Conferences for Council, as well as organizing 3 Mayor's Open Door meetings, 1 Police Board meeting, and coordinated compilation and drop off of new resident packages
* Executive Assistant provided ongoing assistance to and acting as backup for Communications Specialist
* Executive Assistant organized and promoted Heart & Stroke Foundation Big Bike Ride, with several ...

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