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File #: 18-242    Version: 1 Name:
Type: Period Report Status: Agenda Ready
File created: 5/22/2018 In control: Special Committee of the Whole
On agenda: 5/28/2018 Final action:
Title: CAO - 2018 First Period Report
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DATE:                       May 22, 2018                     Report No. ADM-18-017

TO:                       Mayor and Council

FROM:                      Laurie Hurst, Chief Administrative Officer


SUBJECT:TITLE CAO - 2018 First Period Report


The following is a report on the activities pertaining to the CAO’s Office from January 1, 2018 to April 30, 2018.




1.                     Legislative

                     Attended meetings of and reviewed reports, agendas, minutes and action reports of Council, COTW and In Camera meetings.


2.                     Operations

                     Ongoing overview of Esquimalt Town Square; staff meetings to ensure completion of on site remediation; interpretation of contracts and agreements, facilitate legal review as necessary; ongoing discussions regarding library design

                      Continue to oversee property management of 1237-1243 Esquimalt Road until demolition; public engagement on future use is now entering phase 2

                     Continuing liaison with Project Manager for McLoughlin Point Wastewater Treatment Facility and Macaulay Point pump station improvement projects; coordinated feedback for Macaulay Point design project

                     Commenced organization of regional council orientation to follow local government elections in October; venue and speakers are booked and invitations to other municipalities in the region have been issued

                     Facilitated annual Strategic Plan update session including initial development of topical subjects; organized and facilitated senior leadership group update of Operational Strategies adopted by Council February 26

                     Worked with four other municipalities to review, develop, issue and evaluate joint request for proposals for fire dispatch services; Council approved contract award March 12; ongoing work with the group on transition of service from Saanich to Surrey

                     Participated as member of the working group for community consultation on McLoughlin amenity fund; phase 1 input completed and presented to Council; currently working with project group on launch of phase 2 consultation

                     Met with Provincial regulatory staff in regard to site specific building regulations, timelines for development and general process discussion

                     Completed annual Employee Development and Work Plans with all senior leadership staff

                     Participated as a member of the Administrative Committee for the Framework Agreement to discuss and attempt resolution on budget issues for additional resource requests; no resolution at Committee and now issue resides with Director of Police Services for decision

                     Extensive review and input on format and structure of the draft Official Community Plan for review by Council

                     Worked with Emergency Management BC staff as member of Regional Emergency Management Partnership on concept of operations process

                     Attended and participated in preparation meetings with GVLRA and other municipal employers in relation to CUPE Local 374; active bargaining began January 17 and continued May 3 and 4; agreement at the joint table has yet to be reached

                     Discussed various topics with senior staff to provide strategic input: private use of public lands, tourism advertising, staffing positions/personnel issues, legalization of cannabis, budget development, communication and marketing, various development proposals

                     Participated in various grievance meetings; one grievance remains outstanding with IAFF union

                     Review and approval of corporate public communication materials


3.                     Other

                     Regular meeting attendance and participation:

o                     CAO/Mayor - weekly

o                     Senior Leadership group - weekly

o                     Esquimalt Town Square status/updates - weekly

o                     GVLRA Board - monthly

o                     Te’mexw Treaty Advisory Committee - monthly

o                     Local Area Administrators - quarterly

o                     CUPE Labour Management - quarterly

o                     Emergency Planning Committee - semi annually


                     Special Events:

o                     2018 CAO Forum - presented as panel member - New Council Orientations

o                     Annual Esquimalt Emergency Program Stakeholder Forum



o                     Improving the Effective Team - facilitated session for senior leadership team

o                     Annual Young Anderson Law Seminar

o                     Rapid Damage Assessment training

o                     Tabletop exercise Ammonia Exposure Control Plan

o                     Emergency Operations Centre Essentials - attended 2 day training workshop as refresher course



II.                     COMMITTEES


                     CAO is not appointed to any internal committees, but does sit on the following:

o                     Regional Emergency Management Partnership Steering Committee

o                     Administrative Committee - GVLRA

o                     Administrative Committee - Police Framework Agreement