PERIOD REPORT
DATE: May 17, 2018 Report No. FIN-18-010
TO: Laurie Hurst, Chief Administrative Officer
FROM: Ian Irvine, Director of Financial Services
SUBJECT:TITLEFinancial Services and Information Technology Departments - 2018 First Period Report
Body
The following is a report on the activities pertaining to the Financial Services and Information Technology Departments from January 1, 2018 to April 30, 2018.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Budgeting, Financial Reporting and Accounting Operations
* Drafting of the 2018-2022 Financial Plan involved the compilation of departmental submissions, discussions with senior management and formalization of recommendations for Council consideration.
* Various budget presentations made to Council which provided an overview, a summary of challenges and proposed updates to the policies and objectives document. The draft Financial Plan and a range of tax rate scenarios were drafted in anticipation of adoption in early May.
* Provided year end reconciliations and draft financial statements to the Township's auditors for their review, testing and issuance of an audit opinion.
* Entered the second year of a two year commitment with AON as the Township's property insurance provider. This agreement represents a 3% increase over the 2017 amount due in part to the inclusion of a full year's premium for the water park in 2018.
2. Risk Management
* Attended the Risk Management Conference in Vancouver hosted by the Municipal Insurance Association. The conference included numerous presentations and provided useful information about contract risk, business continuity and risk management pertaining to engineering structures and recreation facilities.
* There are no new significant or unusual liability claims with the Municipal Insurance Association.
3. Information Technology
* Staff cleared a total of 309 logged assistance calls received from Township staff. This represents almost a 10% reduction in the number o...
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