REQUEST FOR DECISION
DATE: April 4, 2018 Report No. P&R-18-005
TO: Laurie Hurst, Chief Administrative Officer
FROM: Scott Hartman, Director of Parks and Recreation Services
SUBJECT:
Title
Contract Award - Archie Browning Sports Centre Refrigeration Equipment Replacement
End
RECOMMENDATION:
Recommendation
That Council:
1. award the contract for the Sports Centre Refrigeration Equipment Replacement project to Fraser Valley Refrigeration Ltd;
2. approve an additional $133,928 from the Capital Project Reserve Fund for the completion of the project; and
3. defer the Memorial Park washroom project for consideration in the 2019 Financial Plan.
Body
RELEVANT POLICY:
Financial Plan Bylaw
Financial Plan 2018-2022
Bylaw No. 2845 - A Bylaw to delegate authority for Purchasing and Disposal
STRATEGIC RELEVANCE:
Council's Operational Strategies 2015-2019 identifies the repair, replacement and upgrades of parks and recreation infrastructure as a strategic priority.
BACKGROUND:
The refrigeration system at the Archie Browning Sports Centre is scheduled for replacement. The intent of this project is to replace the aged chiller and brine equipment with a new system that offers greater reliability, less ammonia storage, energy efficiency and lower operational costs. The new system needs to be operational before the refrigeration plant start up date of July 30th for the arena and September 7th for the curling rink.
Council granted early budget approval of $350,000 on February 5th, 2018 for the replacement of the refrigeration equipment at the Sports Centre. The Township recently conducted a Tender process whereby all three bids received were in excess of the original estimates of the project budget. As a result, additional funds of $133,928 are required to complete the scope of work.
ISSUES:
1. Rationale for Selected Option
Council granted early budget approval of $350,000 for the replacement of the refrigeration equipment at the Sports Centre. Staff ...
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