REQUEST FOR DECISION
DATE: March 7, 2018 Report No. ADM-18-010
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
and Chris Jancowski, Fire Chief
SUBJECT:
Title
Fire Dispatch Selection
End
RECOMMENDATION:
Recommendation
That the Fire Dispatch Proposal received from the City of Surrey in response to the joint Fire Dispatch RFP process be accepted as the preferred proposal and that staff begin the process to conclude a transition program and contract.
Body
RELEVANT POLICY:
Purchasing and Disposal Bylaw, 2014, No.2845
STRATEGIC RELEVANCE:
Operational Strategy: Explore and identify efficiencies between local and regional initiatives
BACKGROUND:
The District of Saanich convened a meeting on November 18, 2017 including Fire Chiefs and CAOs representing municipalities receiving the Dispatch Services from the District of Saanich. The purpose of this meeting was to convey that the District of Saanich was moving to a new model of charging dispatch services resulting in excessive increases in costs for the Township of Esquimalt and others within the Capital Regional District.
As stewards of the public purse, it was difficult to justify a doubling of dispatch costs when there are other providers that likely charge considerably less. Staff, working with other municipalities, developed an RFP suitable for a joint submission.
Fire Dispatch Request for Proposals 2018-911 Fire was sent January 31, 2018 to Dispatch Service Providers including the CRD/City of Langford, the District of Saanich, the City of Campbell River, E-COMM, the City of Surrey, the City of Kelowna, the City of Kamloops, and the City of Prince George. The RFP was also posted on BC Bid. The closing date for the RFP was February 23, 2018.
On March 2, 2018 Fire Chiefs and CAO office representatives attended at the Town of View Royal fire hall to collectively open and evaluate the proposals submitted in response to the joint Request for Proposals.
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