REQUEST FOR DECISION
DATE: February 5, 2018 Report No. EPW-18-012
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering and Public Works
SUBJECT:
Title
Award of Municipal Hall Painting and Flooring Contract
End
RECOMMENDATION:
Recommendation
That Council:
a. Grant approval of an additional $98,000 funding for the Municipal Hall Painting and Flooring Revitalization project; and
b. Approve that the work contract be awarded to Aral Construction for a cost of $95,000.
Body
RELEVANT POLICY:
Financial Plan Bylaw
STRATEGIC RELEVANCE:
Well Managed and Maintained Infrastructure - Identify infrastructure repair and proactively plan for replacement needs.
BACKGROUND:
The Municipal Hall was constructed in 2003. It is a structure with varying life spans for the various components that make it up with an overall life expectance of 28 years. In 2014/2015 the flooring and wall paint came to the end of their effective lifespan with some locations beginning to fail. In order to keep these components functional, funding was approved in 2015. The scope of work included:
* The removal and replacement of the flooring on the first (not including library rental space), second and third floors.
* The repair of wall defects, hits, etc. and the painting of the common spaces on the three floors (library rental space was excluded).
* Budget - $54,000
Due to capacity/vacancy issues (Director, Public Works Manager, Technical Supervisor) in order to undertake the project management of this work, it has been delayed until recently.
The project has been separated into two components: material acquisition and removal/replacement/painting. This splitting was undertaken due to the lead time involved in obtaining the materials and an attempt to minimize costs. Material acquisition commenced with a purchase order being issued December 19, 2017. It saw the purchase of the flooring materials at a cost of $34,000. Acquisition of the paint has...
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