PERIOD REPORT
DATE: January 5, 2018 Report No. ADM-18-002
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2017 Third Period Report
Body
The following is a report on the activities pertaining to the CAO’s Office from September 1, 2017 to December 31, 2017.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed reports, agendas and minutes of Council, COTW and In Camera meetings.
2. Operations
• Ongoing meetings to negotiate multiple agreements for final stages of Esquimalt Town Square; weekly staff meetings to ensure progress on site remediation; completion of contracts and agreements through legal review; extensive review and input to determine requirements for tenant improvements for new library space
• Engaged realtor and facilitated the purchase of commercial property at 1237-1243 Esquimalt Road; oversee property management until demolition; coordinate next steps in preparation for public engagement on future use
• Continuing liaison with Project Manager for McLouglin Point Wastewater Treatment Facility and Macaulay Point pump station improvement projects
• Labour relations issues included Grievance Committee hearing with IAFF - grievance was denied and matter is considered closed
• Preparation meetings with GVLRA and other municipal employers in relation to CUPE Local 374; initial collective bargaining meeting held December 5th for exchange of proposals with next dates set for January 17 and 22
• Attended information meeting with District of Saanich and user groups on future significant cost increases for fire dispatch service; meetings and research on alternative options for fire dispatch services is ongoing at this time
• Review and input to Esquimalt Road Urban Design Guidelines draft documents
• Initial meetings with new President of Esquimalt Chamber of Commerce to discuss participation in upcoming community engagement for amenity funds
• Participated in two day CRD Regional Growth Strategy mediation
• Review and approval of public communication materials
3. Other
• Regular meeting attendance and participation:
o CAO/Mayor - weekly
o Senior Leadership group - weekly
o Esquimalt Town Square status/updates - weekly
o GVLRA Board - monthly
o Local Area Administrators - quarterly
o CUPE Labour Management - quarterly
o Emergency Planning Committee - semi annual
• Special Events:
o Employee Long Term Service Presentation Event
o Local Government Management Association: Effective Fire Service Administration - co-presented at weekend workshop in Smithers
o United Way Campaign - Leadership Chair
• Training/Workshops/Seminars:
o Building Effective Teams - Roles, Responsibilities, Tips and Tools for an Optimal Workplace
o UBCM Annual Conference - Vancouver
II. COMMITTEES
• CAO is not appointed to any internal committees, but does sit on the following:
o Regional Emergency Management Partnership Steering Committee
o Administrative Committee - GVLRA
o Administrative Committee - Police Framework Agreement