REQUEST FOR DECISION
DATE: November 8, 2017 Report No. FIN-17-020
TO: Laurie Hurst, Chief Administrative Officer
FROM: Ian Irvine, Director of Financial Services
SUBJECT:
Title
Local Grant Application - Esquimalt High School Athletics
End
RECOMMENDATION:
Recommendation
That Council approve a local grant in the amount of $2,750 for the Esquimalt High School athletics program in accordance with Council Policy No. ADMIN-29.
Body
RELEVANT POLICY:
Council Policy No. ADMIN-29 Local Grants - Esquimalt High School
STRATEGIC RELEVANCE:
There are no specific strategic objectives directly related to this decision.
BACKGROUND:
Each year, pursuant to Council Policy No. ADMIN-29 Local Grants - Esquimalt High School, the distribution of local grant funding to Esquimalt High School is approved. At its March 6, 2017 meeting, Council approved an initial distribution of the 2017 Local Grant budget, which included funding of up to $2,750 for the Esquimalt High School’s athletics programs. The Council Policy requires representatives of the athletics teams to appear before Council to request funding.
An application for funding has been submitted and representatives from Esquimalt High School wish to appear before Council to request the amount of $2,750 in local grant funding allotted within the Council Policy.
A copy of the Council Policy and the grant application has been included for your reference.
ISSUES:
1. Rationale for Selected Option
During the approval of the 2017 Local Grants, an amount of $2,750 was allotted for the Esquimalt High School athletics program within Council Policy No. ADMIN-29, pending the receipt of a formal application. An application has now been submitted and a representative wishes to appear before Council.
2. Organizational Implications
There are no organizational implications of this decision.
3. Financial Implications
The total requested fund amount of $2,750 has been allotted within the Council Policy, however no funds have been issued to date in 2017. Any funds approved by Council will be subsequently forwarded to the applicant in the form of cheque payment.
4. Sustainability & Environmental Implications
There are no sustainability or environmental implications of this decision.
5. Communication & Engagement
Staff will issue any approved payment and will provide a formal notification letter to the applicant.
ALTERNATIVES:
1. That Council approve a local grant in the amount of $2,750 for the Esquimalt High School athletics program in accordance with Council Policy No. ADMIN-29.
2. That Council approve local grant funding in part.
3. That Council deny the funding request.