TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: December 16, 2024 Report No. EPW-24-028
TO: Council
FROM: Joel Clary, Director of Engineering & Public Works
SUBJECT: Street Sweeper - Contract Award
RECOMMENDATION:
Recommendation
That Council award a contract to Cubex Ltd. In the amount of $354,028.76 for a street sweeper, as described in Staff Report EPW-24-028.
Body
EXECUTIVE SUMMARY:
The purpose of this report is to award a contract for a street sweeper to replace the current street sweeper that is nearing end of life. The cost of the new street sweeper of $354,028.76 (excluding GST) is within the budget of $500,000.
BACKGROUND:
The Township has one full-sized street sweeper and one recently procured compact sweeper intended for bike lanes. The full-sized street sweeper was purchased in 2009 and scheduled for replacement in 2024 after reaching the planned 15-years of useful life. A budget of $500,000 in 2024 was included in the 2024-2028 Financial Plan for replacing the street sweeper.
The Fleet Electrification Plan that was presented to Council at the July 15, 2024 Committee of the Whole meeting, recommends to replace the sweeper with an internal combustion vehicle as electric vehicle (EV) technology and reliability for sweepers are not suitable for Esquimalt's service requirements at this time. The Fleet Electrification Plan recommends the sweeper be replaced in 2025 instead of 2024 as it factors in procurement time. The Fleet Electrification Plan is based off recommendations from the Township's mechanic.
In Fall 2024, staff sought bids on street sweepers that meet the Township's needs using Canoe Procurement Group (Canoe). This group is a joint purchasing group that provides procurement services using preferred rates from prequalified vendors. In November 2023, the Township's Purchasing and Disposal Bylaw was updated to permit the use of Canoe (see FIN-23-013 from the November 6th Council meeting). Through Canoe, the Township received a...
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