REQUEST FOR DECISION
DATE: May 10, 2016 Report No. ADM-16-015
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:
Title
Miscellaneous Fees and Charges Bylaw Update
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RECOMMENDATION:
Recommendation
That Council give first, second and third reading to Fees and Charges (Miscellaneous) Bylaw, No. 2874.
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RELEVANT POLICY:
Fees and Charges (Miscellaneous) Bylaw, 2001, No. 2484
STRATEGIC RELEVANCE:
This Request for Decision relates to the Operational Strategy of ongoing review of Township policies and bylaws to ensure efficient processes and to amend and update as necessary.
BACKGROUND:
Miscellaneous fees and charges have not been revised since Bylaw 2484 was passed in 2001. Several of the items categorized are out of date and no longer reflect the current practice or cost of providing copies of records and other services to the public.
Attached is a table summarizing the major amendments to the updated Bylaw, along with the rationale for the revisions.
Since 2001, the previous Bylaw has provided for charges for copies of Agendas, with Agenda cover pages provided free of charge and complete packages at $0.50 per page to a maximum of $10.00. A person could also purchase a subscription to receive complete Agenda packages for the year for a total of $200.00. For Minutes, the maximum charge provided was $5.00 per meeting, with an annual subscription rate of $50.00. In practice, staff has not charged these fees and a limited number of Agenda packages has been made available free of charge to the public.
The new draft Bylaw proposes to reinstate and revise the fee for Agendas and Minutes. Agenda cover pages would continue to be provided free of charge. However, complete packages of Agendas would be made available at $0.50 per page, up to a maximum of $10.00 for Agendas up to 200 pages in length, with a maximum of $20.00 for Agendas over 200 pages. The rationale for this proposed revision is...
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