PERIOD REPORT
DATE: May 27, 2024 Report No. ADM-24-023
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services - 2024 First Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from January 1, 2024 to April 30, 2024.
1. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Preparation and publication of:
o 4 Notices of First Reading, 1 Notice of Intent to Issue a Temporary Use Permit, 1 Public Notice Survey, and 1 Committee recruitment newspaper advertisements.
o 24 Meeting Notices and associated newspaper advertisements.
o 20 agendas and minutes for Regular, Special, and In Camera meetings of Council and Committee of the Whole, including posting on website and Municipal Hall notice board.
o 12 late item agenda notices.
o 8 Council meeting Action Reports and completion of all follow up correspondence and distribution to third parties.
* 11 Staff Reports or Memos written and presented to Council/COTW.
* 55 Staff Reports reviewed for agenda approval.
* 8 Public Hearing and Development Permit statutory public notices and newspaper advertisements reviewed.
* 75 resolutions voted on at Special Council, Regular Council and Committee of the Whole meetings providing staff direction (see Attachment 1).
* 7 presentations and delegations coordinated and scheduled to Committee of the Whole.
* 11 documents commissioned by staff for residents of Esquimalt.
* 7 proclamations prepared and posted to the Municipal website and Municipal Hall notice board.
* 933 mail items processed for retention and distribution.
* 14 electronic registrations at Land Title Office.
* Coordinated the flag lowering for International Holocaust Remembrance Day (Jan 28) and National Day of Remembrance of the Qu?bec City Mosque Attack and Action Against Islamophobia (Jan 29), raising of the Franco-Columbian Flag for BC Francophonie Day (Mar 20), flag low...
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