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File #: 25-200    Version: 1 Name:
Type: Staff Report Status: Agenda Ready
File created: 5/30/2025 In control: Committee of the Whole
On agenda: 6/16/2025 Final action:
Title: 2025 UBCM Convention – Delegate Meeting Requests, Staff Report ADM-25-026
Attachments: 1. Email – Meeting Request Process – Premier and Cabinet Ministers, 2. Email – Meeting Request Process – MACC staff, 3. 2025 UBCM Convention Provincial Appointment Book
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TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: June 16, 2025 Report No. ADM-25-026

TO: Committee of the Whole
FROM: Sarah Holloway, Manager of Corporate Services/Deputy Corporate Officer
SUBJECT: 2025 UBCM Convention - Delegate Meeting Requests

RECOMMENDATION:

Recommendation
That the Committee of the Whole consider recommending that Council direct staff to request meetings with the appropriate provincial Ministers or Ministries, Agencies, Commissions or Corporations during the 2025 UBCM Convention on the topics provided by the Committee and within the guidelines listed in Staff Report ADM-25-026.
Body

EXECUTIVE SUMMARY:

The 2025 Union of B.C. Municipalities (UBCM) Convention will be held in Victoria from Monday, September 22 until Friday September 26. During the convention there will be opportunities to meet with the Premier, Cabinet Ministers and provincial Ministries, Agencies, Commissions, Corporations (MACC) staff, to discuss topics of interest to the Township of Esquimalt (see Attachments 1 and 2 for invitations).

Staff are seeking feedback from the Committee of the Whole on whether there is an interest in setting up meetings with the province, and if so, detailed information on the topics for discussion.


BACKGROUND:

Meetings with the province afford Council the opportunity to conduct advocacy on matters of community and regional importance and provide a platform for open dialogue; however strong preparation is required to be successful in a request and to result in greater overall effectiveness of these meetings.

There is no obligation for Council to request meetings every year, and not all requests for meetings are granted, as Ministers base their approval on a variety of criteria and receive more requests than their schedule can accommodate.

Of importance to note is that the submission deadline to request a meeting with the Premier or Cabinet Ministers is July 2, 2025, so ratification of the Committee of the Whole's motion must be...

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