PERIOD REPORT
DATE: January 26, 2026 Report No. ADM-26-005
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services - 2025 Third Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from September 1, 2025 to December 31, 2025.
1. Staff Time Distribution
The table below illustrates how staff in Corporate Services spent their time during the third period of 2025. This is intended to provide information on the main areas of focus for the team. While not an exhaustive list of all tasks undertaken, the identified categories include activities outlined in Attachment 1.
Period 2 of 2025 was the first time that Corporate Services reported out on time distribution of departmental activities. Now, with another data set to include, the department can also report on trends over time. The chart below contains data from Period 2 and Period 3 of 2025 and calculates the average time spent per category. This will help us to identify trends over time and can highlight black swan events and their impacts.
As expected, there is variability in the order of the categories and the allotted percentage of time between the two periods based on the annual business cycles. Period 2 illustrates a dramatic drop in meeting support time as it includes the Council summer recess when there are no regular Council or Committee of the Whole meetings taking place, although some advisory body meetings continue to meet throughout the summer without a scheduled break.
2. Corporate Services
+ Number of Committees reduced from five in 2021 to four in 2022
* Reduced the number of agendas produced when there is a closed meeting scheduled prior to an open
meeting by combining them into one
# New metric added in 2024
^ Revised process for Advisory Body agendas to include Corporate Services staff review
Highlights:
* Recruited and on...
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