TOWNSHIP OF ESQUIMALT MEMORANDUM
MEETING DATE: July 22, 2024 Report No. ADM-24-046
TO: Council
FROM: Vicki Gannon, Director of HR and Community Relations
SUBJECT: Updates to Councill Policies
INFORMATION:
Two Council policies are attached with recommended changes: PER-02, Employee Recognition, and PER-06, Code of Conduct for Patrons & Visitors.
The updated Employee Recognition Policy, PER-02 went to Council in July of 2023, for implementation in 2024. The policy stated that staff being recognized could choose a Municipal pin, or medallion, a framed photo, or a pen. The Township has changed providers, and the municipal pins now cost approximately $7.50 per pin. As per the recommended changes to the policy, staff are recommending that each employee being recognized received a pin, along with a gift of their choice (either a pen or a framed photo).
At the April 9, 2024 Council meeting, Council approved a new policy: Code of Conduct for Patrons and Visitors, PER-06. Since its implementation, it has been determined that the language should be clearer, to include appropriate code of conduct not only when patrons or visitors are using the Township’s facilities, but also when telephoning, emailing, or approaching employees while working in the community.
Staff are recommending that Council approve the suggested changes to Council Policies PER-02 and PER-06, as outlined in the attached two documents.
REVIEWED BY:
1. Ian Irvine, Director of Finance, Reviewed
2. Deb Hopkins, Director of Corporate Services, Reviewed
3. Dan Horan, Chief Administrative Officer, Concurrence
LIST OF ATTACHMENTS:
1. Recommended changes to Council Policy PER-02, Employee Recognition
2. Recommended changes to Council Policy PER-06, Code of Conduct for Patrons & Visitors.