TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: March 3, 2025 Report No. EPW-25-004
TO: Council
FROM: Joel Clary, Director of Engineering & Public Works
SUBJECT: Garbage Truck - Contract Award
RECOMMENDATION:
Recommendation
That Council award a contract to Rollins Machinery Ltd. in the amount of $650,565 (excluding GST) for a cab over garbage truck, as described in Staff Report EPW-25-004.
Body
EXECUTIVE SUMMARY:
The purpose of this report is to award a contract for a new garbage truck to replace one of the two current trucks that are nearing end of life.
BACKGROUND:
The Township has two diesel garbage trucks. One truck is primarily used to complete the daily collections on a rotating basis. The second garbage truck is used as a backup due to regular mechanical issues these types of vehicles experience with the rigorous use expected of a garbage truck. Following statutory holidays, staff use both trucks to catchup on the missed collection day.
Both Township's garbage trucks are nearing the end of life. Staff budgeted for the replacement of both trucks in 2024, at $600,000 each ($1,200,000 total). A review of the suitability for replacement with an electric vehicle was completed as part of the Fleet Electrification Plan that was presented during the July 15, 2024 Committee of the Whole meeting. The plan recommends to replace one truck in 2025 with a new diesel garbage truck and wait until 2028 to explore an electric garbage truck, when technology is expected to improve. In this scenario the Township would utilize the new diesel truck and keep both existing ones as backup trucks until a second new truck is procured in 2028.
In early 2025, staff sought pricing on a garbage truck that meets the Township's needs using Canoe Procurement Group (Canoe). This group is a joint purchasing group that provides procurement services using preferred rates from prequalified vendors. In November 2023, the Township's Purchasing and Disposal Bylaw was updated t...
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