PERIOD REPORT
DATE: September 29, 2025 Report No. ADM-25-041
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services- 2025 Second Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from May 1, 2025 to August 31, 2025.
1. Staff Time Distribution
The table below illustrates how staff in Corporate Services spent their time during the second period of 2025. This is intended to provide information on the main areas of focus for the team. While not an exhaustive list of all tasks undertaken, the identified categories include activities outlined in Attachment 1.
* Period 2 includes the Council summer recess, reducing Meeting Support metrics from typical levels
* Additional recess time allocated to vacations, Records Management, training, and other miscellaneous projects
2. Corporate Services
+ Number of Committees reduced from five in 2021 to four in 2022
* Reduced the number of agendas produced when there is a closed meeting scheduled prior to an open meeting by combining them into one
# New metric added in 2024
Highlights:
* Recruited and onboarded new staff for the FOI Assistant and Corporate Services Assistant vacancies.
* Staff attended conferences/training related to Information Governance, Corporate Administration Fundamentals, Crisis Management & Cyber Security, Hosting Successful Accessibility Committees, Robert's Rules and Responsible Governance, and Coaching, Team Building and Management Skills.
* Filled four vacancies over three additional Committee recruitments outside of the annual business cycle during this period.
* Developed the project charter and implemented the municipal hall reception pilot project.
3. Records, Information, and Privacy Management
* New metric established
Highlights:
* Updated the Privacy Impact Assessment (PIA) process, and prepared revisions to the contract and...
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