PERIOD REPORT
DATE: May 2, 2016 Report No. ADM-16-013
TO: Laurie Hurst, Chief Administrative Officer
FROM: Anja Nurvo, Director of Corporate Services
SUBJECT:TITLE Corporate Services - 2016 First Period ReportBody
The following is a report on the activities pertaining to the Corporate Services Department from January 1, 2016 to April 30, 2016.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Staff completed the following:
o 41 notices, agendas, minutes and action reports/follow up for Regular, Special and In Camera meetings of Council and Committee of the Whole, including posting on the Township's website
o 32 newspaper notifications of meetings and advertisements
o 9 Proclamations prepared and posted, including to Township's website.
* Corporate Officer completed 10 electronic registrations at Land Title Office.
* Corporate Officer responded to 12 requests for access to records under the Freedom of Information and Protection of Privacy Act.
* Coordinate Volunteer Recognition Event, including booking venue, catering, invitations, all logistics and follow up; successful event with 100 attendees at CFB Esquimalt Gunroom on April 17th.
* Assist with coordination of HMCS Esquimalt Commemorative Ceremony with CFB Esquimalt held on April 16th.
* Ongoing coordination and scheduling of Mayor and CRD Board Chair meetings.
* Conducted research and prepared 13 staff reports for consideration by Council on various topics.
* Corporate Officer completed updating of the Consolidated Zoning Bylaw (previous update was September 2015) as well as the Consolidated Official Community Plan Bylaw.
* Continued with scanning of Bylaws, to eliminate duplicate paper copies.
* The Administrative Assistant position was reclassified as Administrative Assistant/Deputy Corporate Officer to ensure coverage for Corporate Officer duties in her absence, including electronic registrations at Land Title Office.
* The Administrative Assistant continued with courses t...
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