TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: June 24, 2024 Report No. EPW-24-013
TO: Council
FROM: Joel Clary, Director of Engineering & Public Works
SUBJECT: Public Works Yard Fuel Tank - Contract Award
RECOMMENDATION:
Recommendation
That Council award a contract to Western Oil Services in the amount of $321,584, excluding GST, for decommissioning the existing underground fuel system and installation of a new above ground fuel system at the Public Works Yard.
Body
EXECUTIVE SUMMARY:
The purpose of this report is to award a contract to Western Oil Services to decommission the existing underground fuel system at the Public Works Yard that is at the end of life and replace it with an above ground fuel system.
BACKGROUND:
The fuel system at the Public Works Yard serves all departments in the organization as the only location for diesel and gasoline for municipal fleet and equipment. The system comprises of two underground fuel storage tanks of 4,500 litres each which have been in place for 27 years. An assessment performed on the entire system determined the tanks and dispensers are nearing the end of their life cycle. In addition, the existing tanks are single walled, and the new standard is double walled to prevent any leakage into the environment.
To address the aging infrastructure, staff hired engineering and environmental consultants to develop a scope of work. Two options were explored with the difference being above ground or underground tanks. Underground tanks are more expensive to install and have limited inspection options to ensure no environmental issues arise. The above ground tanks take up more space, but are cost effective and can be easily inspected.
An environmental consultant completed groundwater sampling and developed a scope of work to decommission the existing tanks to meet applicable standards. Further soil testing will be completed by a Qualified Professional during the tank removal process to identify any further re...
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