REQUEST FOR DECISION
DATE: June 30, 2017 Report No. FIN-17-015
TO: Laurie Hurst, Chief Administrative Officer
FROM: Ian Irvine, Director of Financial Services
SUBJECT:
Title
Canada Post Addressing ChangesEnd
RECOMMENDATION:
Recommendation
That Council asks Canada Post to adopt Esquimalt as the official mailing municipality for any properties identified within the map boundaries and address listing attached to Staff Report FIN-17-015.
Body
RELEVANT POLICY:
There are no relevant policies or legislation related to this decision.
STRATEGIC RELEVANCE:
There is no direct strategic priority or objective related to this decision.
BACKGROUND:
In 1998, the Township's Heritage Committee recommended to the sitting Council that the Township municipal locations change their mailing address to reference the city as "Esquimalt" rather than "Victoria". It was also recommended that all business cards, letterhead and the Township's internet address be changed as well. These recommendations were approved.
That same year, the Township's Municipal Clerk contacted Canada Post to determine whether an address change would negatively impact the delivery of mail to Esquimalt addresses. The response was that as long as the postal code and address were correct, it would not affect the mail processing and delivery. Staff have recently contacted Canada Post and confirmed that this is still the case.
Recently, it was identified that the Township's internal systems contain multiple records for certain Esquimalt properties due to the various data sources and attributes. Each year the BC Assessment Authority downloads assessed value information to the Township's Tempest system. This data includes address details which are provided by Canada Post and which consistently references Victoria as the city for all Esquimalt properties. However, when an Esquimalt taxpayer acquires a dog license or business license from the Township a record is created or updated in the same Tempe...
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