TOWNSHIP OF ESQUIMALT MEMORANDUM
MEETING DATE: September 14, 2026 Report No. ADM-26-042
TO: Council
FROM: Deb Hopkins, Director of Corporate Services/Corporate Officer and Victoria McKean, Committee Coordinator
SUBJECT: Proposed Amendments to Council Policy No. ADM-79 Terms of Reference: Environment, Parks, and Recreation Advisory Committee
INFORMATION:
The membership composition of the Environment, Parks, and Recreation Advisory Committee’s is an outlier among the Township’s advisory bodies, consisting of up to nine (9) full voting members, per Council Policy No. ADM-79 Terms of Reference: Environment, Parks, and Recreation Advisory Committee, whereas all other advisory bodies have a maximum of seven (7) voting members. This divergence is the result of the initial consolidation of two advisory bodies, the Environmental Advisory Committee and the Parks and Recreation Advisory Committee, to form the Environment, Parks, and Recreation Advisory Committee (EPRAC). At the time of the consolidation there were nine remaining members from both bodies and Council directed staff to retain all nine valued community volunteers. It is an appropriate time now to amend the membership requirements in the Terms of Reference as it aligns with members who are not seeking reappointments.
The relevant section of Council Policy No. ADM-79 currently reads:
MEMBERSHIP
The Committee consists of up to nine (9) full voting members and four (4) non-voting members as follows:
Full Voting Members
Community representatives – up to eight (8) appointed by Council.
Youth Representative – One or more as appointed by Council in accordance with Council Policy ADMIN-60 “Role of Youth Representative Appointments to Council Committees.
EPRAC’s current membership consists of seven (7) appointed members which includes one newly appointed youth representative. The vacancies resulted from relocations out of Esquimalt (one community member and one youth representative).
While Council is consi...
Click here for full text