REQUEST FOR DECISION
DATE: February 24, 2015 Report No. CSS-15-006
TO: Laurie Hurst, Chief Administrative Officer
FROM: Blair McDonald, Director, Community Safety Services
SUBJECT:
Title
Animal Management Services Proposal, Award of Contract End
RECOMMENDATION:
Recommendation
That Council:
1. Direct staff to enter into negotiations with Victoria Animal Control Services Ltd. to finalize the contract for animal control services; and
2. Once the contract details have been finalized, authorize the Mayor and Corporate Officer to execute the contract with Victoria Animal Control Services Ltd. for a three year period with the net contract cost being approximately $226,860.00 (plus GST).
Body
RELEVANT POLICY:
Animal Bylaw, 2002, No. 2595
Purchasing and Disposal Bylaw, 2014, No. 2845
STRATEGIC RELEVANCE:
This report does not relate directly to any of Council's Strategic Priorities.
BACKGROUND:
The enforcement of animal management in the Township is governed by the Animal Bylaw, 2002, No. 2595. This Bylaw lays out the requirements for animal management for various types of animals. Historically, the enforcement of the Bylaw has been carried out by contractor as opposed to Township staff. The current service provider is Victoria Animal Control Services Ltd. (VACS).
The current contract expires on March 31, 2015. On January 22nd, 2015, a request for proposals (RFP) was released to request proposals from interested parties. The RFP closed on February 13th 2015. The proposed new contract will have a term life of three years with the option to extend one year at a time, for two years total, with the consent of both parties. There was only one proposal received and that proposal was submitted by VACS.
Within the RFP is an evaluation process. This process would be utilized to determine a preferred proponent for the contract. Once the preferred proponent was identified, the Township and the preferred proponent would enter int...
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