TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: November 3, 2025 Report No. ADM-25-057
TO: Council
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT: Rescind Council Policy ADMIN-76 Video Surveillance
RECOMMENDATION:
Recommendation
That Council rescind Policy ADMIN-76 Video Surveillance.
Body
EXECUTIVE SUMMARY:
Staff are seeking Council's approval to reclassify Council Policy ADMIN-76 Video Surveillance as Management Policy M-ADM-16 Video Surveillance Systems. This reclassification will improve organizational agility and responsiveness by enabling staff to make required policy changes without requiring Council approval given that significant oversight rests with the Freedom of Information and Protection of Privacy Act (FIPPA) and the Office of the Information and Privacy Commissioner for British Columbia (OIPC). To facilitate this Council is requested to consider rescinding Council Policy ADMIN-76 Video Surveillance.
BACKGROUND:
Video surveillance is one of the most effective methods of keeping Township facilities and assets operating in a manner that protects public safety, security, and privacy. Public bodies using this tool are required to establish organizational policies outlining procedures, acceptable use, and roles and responsibilities under the Freedom of Information and Protection of Privacy Act (FIPPA). Council Policy ADMIN-6 Video Surveillance provides for the safety and security of Township staff, clients, visitors, facilities, and assets while balancing the privacy rights of individuals. Under FIPPA, this policy must be subject to regular review to ensure continued compliance with FIPPA and best practices as informed by the Office of the Information and Privacy Commissioner for British Columbia (OIPC).
ANALYSIS:
Council Policy ADMIN-76 Video Surveillance requires changes as a part of the work underway to modernize and identify efficiencies to Esquimalt's Privacy Management Program. Video surveillance is a privacy-re...
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