PERIOD REPORT
DATE: September 23, 2024 Report No. ADM-24-056
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services- 2024 Second Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from May 1, 2024 to August 31, 2024.
1. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Preparation and publication of:
o 4 advertisements - 1 Notice of Amendment, 1 Notice for the Annual Report, 1 Notice for the Public Notice Bylaw, and 1 Committee Recruitment, 3 Notices of Spongy Moth Pesticide Treatment.
o 3 Statutory Notices - 1 Notice of Disposition, 1 Notice of First Reading, and 1 Notice of Amendment.
o 20 Meeting Notices and associated newspaper advertisements.
o 13 agendas and minutes for Regular, Special, and In Camera meetings of Council and Committee of the Whole, including posting on website and Municipal Hall notice board.
o 7 late item agenda notices.
o 6 Council meeting Action Reports and completion of all follow up correspondence and distribution to third parties.
* 18 Staff Reports or Memos written and presented to Council/COTW.
* 47 Staff Reports reviewed for agenda approval.
* 56 resolutions voted on at Special Council, Regular Council and Committee of the Whole meetings providing staff direction.
* 9 presentations and delegations coordinated and scheduled to Committee of the Whole.
* 24 documents commissioned by staff for residents of Esquimalt.
* 6 proclamations prepared and posted to the Municipal website and Municipal Hall notice board.
* 5 landmark illumination requests processed in partnership with Parks & Recreation.
* 603 mail items processed for retention and distribution.
* 3 electronic registrations at Land Title Office.
* Coordinated the flag raising for Pride Week June 27 - July 7, 2024.
* Brought forward the Public Notice Bylaw and Amended Council Procedure Bylaw, implemented the bylaw chang...
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