PERIOD REPORT
DATE: May 26, 2025 Report No. ADM-25-018
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services- 2025 First Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from January 1, 2025 to April 30, 2025.
1. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Preparation and publication of:
o 3 Statutory Notices for the by-election.
o 17 Meeting Notices and associated newspaper advertisements.
o 17 agendas and minutes for Council and Committee of the Whole meetings.
o 4 late item agenda notices completed.
* 7 Council meeting Action Reports produced and completed.
* 15 Staff Reports or Memos written and presented to Council/COTW.
* 43 Staff Reports reviewed for agenda approval.
* 2 Public Hearing and Development Permit statutory public notices reviewed and published in accordance with the Public Notice Bylaw.
* 56 Council resolutions tracked for staff action (see Attachment 1).
* 6 presentations and delegations coordinated and scheduled.
* 9 documents commissioned for residents.
* 2 proclamations prepared and published.
* 1 landmark illumination request completed in partnership with Parks & Recreation.
* 555 mail items processed for distribution and retention.
* 3 registrations reviewed and e-filed with the LTSA.
* Coordinated flag half-masting and raising for:
o January 27 - International Holocaust Remembrance Day
o January 29 - National Day of Remembrance of the Qu?bec City Mosque Attack and Action Against Islamophobia
o March 20 - Franco-Columbian flag to honour BC Francophonie Day
o April 9 - Vimy Ridge Day
o April 26 - Observation of the funeral of the late His Holiness Pope Francis
o April 28 - Day of Mourning for Persons Killed or Injured in the Workplace
* Facilitated the annual review of the Council Code of Conduct.
* Administered annual Financial Disclosure Statements and required ...
Click here for full text