REQUEST FOR DECISION
DATE: April 7, 2021 Report No. EPW-21-008
TO: Laurie Hurst, Chief Administrative Officer
FROM: Jeff Miller, Director of Engineering and Public Works
SUBJECT:
Title
Budget Adjustment to HVAC Replacement - MH Phase 1, P088
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RECOMMENDATION:
Recommendation
That Council approve the transfer of $56,335 from the Infrastructure and Revitalization Reserve Fund to capital project HVAC Replacement - Municipal Hall Phase 1, P088 as set out in Staff Report No. EPW-21-008.
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RELEVANT POLICY:
Financial Plan Bylaw
STRATEGIC RELEVANCE:
Local Services and Infrastructure - identify infrastructure repair and proactively plan for replacement.
BACKGROUND:
The Municipal Hall was built in 2003 and is 18 years old. The six heating/ventilation/air condition (HVAC) units are the original units from 2003. Over the past several years these units have exceeded their life expectancy and have experienced significant failures. This project will see the replacement of these HVAC units with new ones. The new units along with the new control system will provide heating and cooling for the Municipal Hall in an effective and efficient manner.
The system that controls the louvres and fans within the ducting was replaced in 2020 under the DDC Replacement - Municipal Hall P070. During this project, funding from P088 was allocated to P070 to pay for common wiring and controls between both projects.
Detailed design work began in 2020 and the project is now ready to be tendered. Based on the Class C cost estimate from the Consultant the project budget will be insufficient to meet the expected cost and needs to be increased.
ISSUES:
1. Rationale for Selected Option
The existing units are operating at less-than-optimal efficiency and are suffering from failures that do not allow a balanced flow of heating or cooling into the Municipal Hall. This creates an uncomfortable working environment for both staff and visitors.
The units are being replace...
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