REQUEST FOR DECISION
DATE: January 30, 2020 Report No. ADM-20-003
TO: Laurie Hurst, Chief Administrative Officer
FROM: Rachel Dumas, Corporate Officer, Manager of Corporate Services
SUBJECT:
Title
Amendment to Council Procedure Bylaw
End
RECOMMENDATION:
Recommendation
That Council gives first, second and third readings to Council Procedure Bylaw No. 2715, 2009, Amendment Bylaw [No. 4], 2020, No. 2992, as attached to Staff Report ADM-20-003.
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RELEVANT POLICY:
Council Procedure Bylaw No. 2715, 2009
Sections 94 and 124 of the Community Charter
STRATEGIC RELEVANCE:
Excellence in Public Service - Engage, respect and respond to the needs of our community.
BACKGROUND:
Due to the increased volume of "late" written submissions pertaining to items already part of the upcoming meeting agenda(s), it is necessary to consider adding a deadline for receipt of "late items" from the public.
Section 124 of the Community Charter requires that all councils adopt a bylaw dealing procedures to be followed by Council and committees in conducting their business. Subsection 124(3) states that a bylaw under this section must not be amended unless council first gives notice in accordance with section 94. Section 94 requires that notice be given by: (1) posting in the "public notice posting places" [the official bulletin board at Municipal Hall and the Township's website], and (2) publication in a local newspaper once a week for two consecutive weeks. Staff has arranged for publication of the required notice in the February 12th and February 19th editions of the Victoria News, and a copy has been posted on the Township website and on the Municipal Hall bulletin Board. See [Attachment No. 2].
ISSUES:
1. Rationale for Selected Option
Staff acknowledges the importance to receive correspondence from the public pertaining to items included in the Council and Committee of the Whole [COTW] agenda's. Some correspondence items are received after the agenda is pr...
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