PERIOD REPORT
DATE: January 27, 2025 Report No. ADM-25-001
TO: Dan Horan, Chief Administrative Officer
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT:TITLECorporate Services - 2024 Third Period Report
Body
The following is a report on the activities pertaining to the Corporate Services Department from September 1, 2024 to December 31, 2024.
1. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Corporate Services
* Preparation and publication of:
o 3 advertisements - 2 for Advisory Committee Recruitment, 1 for Notice of the 2024 Council / COTW Meeting Schedule.
o 6 Statutory Notices - 1 Notice of Disposition, 1 Notice of Amendment, 1 Notice of Tax Sale, 1 Notice of Tax Exemption Bylaw, 1 Notice of Public Hearing, and 1 Notice for the 2025 Council / COTW Meeting Schedule.
o 17 Meeting Notices and associated newspaper advertisements.
o 21 agendas and minutes for Regular, Special, and In Camera meetings of Council and Committee of the Whole, including posting on website and notice boards.
o 6 late item agenda notices.
o 8 Council meeting Action Reports and completion of all follow up correspondence and distribution to third parties.
* 25 Staff Reports or Memos written and presented to Council/COTW.
* 60 Staff Reports and Memoranda reviewed for agenda approval.
* 77 resolutions voted on at Special Council, Regular Council and Committee of the Whole meetings providing staff direction (see Attachment 1).
* 2 Public Hearing and Development Variance Permit statutory public notices and newspaper advertisements reviewed.
* 4 presentations and delegations coordinated and scheduled to Committee of the Whole.
* 11 documents commissioned by staff for residents of Esquimalt.
* 5 proclamations prepared and posted to the Municipal website and Municipal Hall notice board.
* 3 landmark illumination requests processed in partnership with Parks & Recreation.
* 567 mail items processed for retention and distribution.
* 9 electronic registrations at Land Title Office.
*...
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