PERIOD REPORT
DATE: December 31, 2015 Report No. ADM-16-001
TO: Mayor and Council
FROM: Laurie Hurst, Chief Administrative Officer
SUBJECT:TITLE CAO - 2015 Third Period ReportBody
The following is a report on the activities pertaining to the CAO’s office from September 1, 2015 to December 31, 2015.
I. DIVISION ACHIEVEMENTS AND ACTIVITIES
1. Legislative
• Attended meetings of and reviewed all reports, agendas and minutes for Council, COTW and In Camera meetings of Council
2. Operations
• Continued with participation at a significant level for wastewater treatment process including all Westside Select Committee meetings; Westside CAO meetings; joint Eastside/Westside Chair and CAO meetings; review and monitor all Core Area Liquid Waste Management Committee reports and meetings; provide advice and input to staff for both technical and communications committee participation
• Participation in collective agreement bargaining through GVLRA with IAFF local 4264; concluded with ratification of collective agreement for five year term 2012 - 2016 inclusive
• Participation in a number of complex human resource issues and processes including exit strategy resolution for a volunteer position; preparation and attendance at small claims proceeding in regard to termination dispute; participation in grievance proceedings as required
• Participation at initial discussions to update fire mutual aid agreements with other core fire departments
• Participation on Greater Victoria Labour Relations Administrative Committee; work included research and delivery of report to GVLRA Board with terms of reference for Administrative Committee, definition of core services, alternatives for staffing and funding models
• Continued work with staff and consultant to ensure progress forward on Esquimalt Village Project; request for proposals closed December 10, 2015; facilitated contact by consultant with both Greater Victoria Public Library and Justice Institute of BC for ongoing analysis of proposals
• Worked with Local Area Administrators group to update Good Neighbour Protocol document which provides an inventory of cooperative efforts amongst regional local governments
• Review and approval of public communications
• Provided ongoing administrative and strategic advice to senior leadership team
3. Other
• Regular attendance and participation:
o CAO/Mayor meetings - weekly
o Township Senior Leadership meetings - weekly
o Westside CAO meetings - weekly
o Westside Wastewater Treatment and Resource Recovery Select Committee - monthly
o Westside/Eastside Chair/CAO meetings - monthly
o GVLRA Board meetings - monthly
o GVLRA Administrators meetings - minimum monthly, weekly to produce current reports on staffing, funding and service delivery models
o Local Area Administrators meetings - quarterly
o CUPE Labour Management meetings - quarterly
o Te'mexw Treaty Advisory Committee - as required
o Joint Council Police Board
• Special Events:
o The Great British Columbia ShakeOut!
o United Way Leadership Chair; participation at kickoff and other events
o Long Term Service Recognition event
o Celebration of Lights Parade - participated as judge
• Training/Workshops/Seminars:
o Successful completion of professional development course Ethics 24/7 for CPAs
o Attendance at Union of BC Municipalities annual conference in Vancouver
• Operational Meetings:
o Various outside stakeholders/groups in regard to potential development including English Inn
o Esquimalt Chamber of Commerce - ongoing communication and discussion on framework for proposed Business Summit
o Meetings with staff to assist in organizing and coordinating Community to Community Forums and input for funding reports
o Administrative Committee - Police Framework Agreement
o Various meetings with Corporate Services and Finance staff to review preliminary budget items
o Initial meeting of Municipal Economic Development Forum for Regional Economic Development initiative
o CAO and Mayor meeting with Urban Development Institute representatives to discuss formulation of committee
II. COMMITTEES
• No requirement during this period