TOWNSHIP OF ESQUIMALT STAFF REPORT
MEETING DATE: June 1, 2026 Report No. ADM-26-027
TO: Council
FROM: Tara Zajac, Manager of Communications
SUBJECT: 2025 Annual Report
RECOMMENDATION:
Recommendation
That Council adopt the 2025 Annual Report as attached to Staff Report No. ADM-26-027.
Body
EXECUTIVE SUMMARY:
The Annual Report is the vehicle through which the organization reports to the public on their accomplishments from the previous year and the progress made on achieving Council’s strategic priorities for that year.
Preparation, notification, and public review of the 2025 Annual Report was conducted in accordance with the requirements outlined in the Community Charter. Council adoption of the report is a statutory requirement for all local governments.
BACKGROUND:
Under sections 98 and 99 of the Community Charter, Council must prepare an annual report for adoption by June 30 of each year. Prior to Council’s consideration of the annual report at an open Council meeting, the report must be available for public inspection for at least 14 days prior to the meeting, and notice of the date, time, and location of the meeting must be given in accordance with section 94 of the Community Charter.
The 2025 audited financial statements, previously approved by Council, also form part of this Annual Report.
The 2025 Annual Report (attached) was prepared based on the mandatory items that must be included in the report as outlined in section 98 of the Community Charter. Public notice was published in the Victoria News, posted to the Township’s website and public notice boards, and included the email subscription public notice distribution service in accordance with the Township’s Public Notice Bylaw, 2024, No. 3136. The report was made available for public inspection on May 21, 2026 at the municipal hall and electronically on the website.
ANALYSIS:
Adopting the 2025 Annual Report endorses the content and the report then becomes part of the official public record. Any amendments to the report will be completed before the final version is published. Publishing the report fulfills Community Charter requirements and provides public transparency.
OPTIONS:
1. That Council adopt the 2025 Annual Report as attached to Staff Report ADM-26-027.
2. That Council direct staff to amend the report and adopt the 2025 Annual Report as amended
COUNCIL PRIORITY:
Good Governance and Organizational Excellence
FINANCIAL IMPACT:
Costs are minimal and will be under $500 for advertising and printing.
COMMUNICATIONS/ENGAGEMENT:
The 2025 Annual Report has been available for public inspection in paper and electronic formats since May 21, 2026. It is presented on the Township’s website and a hard copy is available at Municipal Hall. Notice of its availability was advertised in the Victoria News, on Esquimalt.ca, on the public notice boards, and included in the email newsletter and public notice subscription services.
TIMELINES & NEXT STEPS:
Once adopted, the report will be available at Esquimalt Municipal Hall, on the Township’s website, and will be retained in the permanent corporate records.
REPORT REVIEWED BY:
1. Ian Irvine, Director of Finance, Reviewed
2. Deb Hopkins, Director of Corporate Services, Reviewed
3. Dan Horan, Chief Administrative Officer, Concurrence
LIST OF ATTACHMENTS:
1. Township of Esquimalt 2025 Annual Report