TOWNSHIP OF ESQUIMALT MEMORANDUM
MEETING DATE: September 9, 2024 Report No. ADM-24-053
TO: Council
FROM: Deb Hopkins, Director of Corporate Services
SUBJECT: Council Procedure Bylaw Amendments
INFORMATION:
Earlier this year in May, staff brought forward several amendments to Council Procedure Bylaw, 2022, No. 3081 to allow for the implementation of a new Public Notice Bylaw and to align the bylaw with current procedural practices and identified efficiencies.
Upon further review, three additional amendments are required to:
• Align the bylaw with Council direction to change the scheduling of the annual summer recess;
• Outline the appeal process for presentations that are not scheduled if the subject matter is considered to be outside of the jurisdiction of Council; and
• Include provisions for presentations invited by Council.
Attachment 1 to this memorandum outlines the proposed amendments to Bylaw No. 3081 and Attachment 2 indicates the proposed changes within the context of the consolidated Council Procedure Bylaw that includes all amendments to date.
Should Council wish to give three readings to the proposed Amendment Bylaw No. 3145, the following motions are recommended:
That Council:
1. Give first reading to Council Procedure Bylaw, 2022, No. 3081, Amendment Bylaw, 2024, No. 3145.
2. Give second reading to Council Procedure Bylaw, 2022, No. 3081, Amendment Bylaw, 2024, No. 3145.
3. Give third reading to Council Procedure Bylaw, 2022, No. 3081, Amendment Bylaw, 2024, No. 3145.
Alternatively, if there are no further amendments to those outlined in this memorandum, Council may give three readings within the same motion as follows:
That Council give first, second, and third readings to Council Procedure Bylaw, 2022, No. 3081, Amendment Bylaw, 2024, No. 3145.
If Council gives three readings to the proposed Amendment Bylaw No. 3145, public notice of these changes will be given in accordance with Public Notice Bylaw, 2024, No. 3136 prior to bringing the amendments back to Council for final reading and adoption on September 23, 2024.
REVIEWED BY:
1. Ian Irvine, Director of Finance, Reviewed
2. Dan Horan, Chief Administrative Officer, Concurrence
LIST OF ATTACHMENTS:
1. Council Procedure Bylaw, 2022, No. 3081, Amendment Bylaw, 2024, No. 3145
2. Consolidated Council Procedure Bylaw, 2022, No, 3081, With Changes Tracked